Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Columbus Supply for the purchase of Schwing Pump Parts for the Division of Sewerage and Drainage. Parts are purchased to rebuild existing equipment, repair broken equipment and daily preventative maintenance of Schwing Pumps within the Southerly Wastewater Treatment Plant.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004919). One Hundred Thirty Six (136) vendors (131 MAJ/2 F1/3 MBR) were solicited and one (1) bid (1 F1) was received and opened on May 16, 2013.
There was one bid received from Columbus Supply. The award is recommended to Columbus Supply as the lowest responsive, responsible, and best bidder for all items for a total amount of $234,878.46. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Columbus Supply, Contract Compliance Number: 31-1571445, expires 1/31/2014. This supplier holds FBE status.
FISCAL IMPACT: $234,878.46 is budgeted for this purchase.
2011 Expenditures for the Division of Sewerage and Drainage is approximately $68,192.08
2012 Expenditures for the Division of Sewerage and Drainage is approximately $123,234.55
Title
To authorize the Director of Finance and Management to enter into a contract with Columbus Supply for the purchase of Schwing Pump Parts for the Division of Sewerage and Drainage and to authorize the expenditure of $234,878.46 from the Sewer Operating Fund. ($234,878.46)
Body
WHEREAS, Schwing Pump Parts are required by the Division of Sewerage and Drainage to rebuild existing equipment, repair broken equipment and daily preventative maintenance on the various Schwing Pumps within the Southerly Wastewater Treatment Plant; and
WHEREAS, the Purchasing Office opened formal bids on May 16, 2013 for the purchase of Schwing Pump Parts for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest, responsive and responsible bidder, Columbus Supply; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA004919 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Columbus Supply for the purchase of Schwing Pump Parts for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $234,878.46, or so much thereof as may be needed, be and the same hereby is authorized from the Sewer Operating Fund, Fund No. 650, OCA 605063, Object Level l: 02, Object Level 3: 2245.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.