Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. in the amount of $2,182,453.73, for the Azelda Avenue Area Water Line Improvements Project, Division of Water Contract Number 1164.
The project consists of installing approximately 10,210 linear feet of 8-inch water lines, 2,412 linear feet of 6-inch water lines, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. Project sites include: Azelda Avenue, Ward Road, Kelso Road, Olentangy Street, Beulah Road, Arcadia Avenue, Pontiac Avenue and Hiawatha Park Drive.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate water lines that have a high break frequency. Replacement or rehabilitation of these water lines will decrease burden on water maintenance operations. The existing mains rehabilitated and the new lines constructed under this project should eliminate the pattern of frequent water line breaks. The Neighborhood Liaison(s) will be contacted and informed of this project during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on May 1, 2013 from: John Eramo & Sons, Inc. - $2,182,453.73; Beheler Excavating, Inc. - $2,206,377.79; George J. Igel & Co., Inc. - $2,452,626.00; Conie Construction - $2,498,100.00; and Elite Excavating Co. of Ohio - $2,621,884.10.
John Eramo & Sons, Inc.'s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,182,453.73. Their Contract Compliance Number is 31-0724866 (expires 1/31/14, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against John Eramo & Sons, Inc.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled as an emergency Legislation to expedite the water line work on Ward Road in coordination with a Department of Public Service road resurfacing project. There is a narrow timeframe available to complete water line work on Ward Road before the street is resurfaced by DPS.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, the Water Super Build America Bonds Fund, and the Permanent Improvements Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. for the Azelda Avenue Area Water Line Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $2,182,453.73 within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, the Water Super Build America Bonds Fund, and the Permanent Improvements Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($2,182,453.73)
Body
WHEREAS, five bids for the Azelda Avenue Area Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on May 1, 2013; and
WHEREAS, the lowest, best, most responsive and responsible bid was from John Eramo & Sons, Inc. in the amount of $2,182,453.73; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Azelda Avenue Area Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, the Water Super Build America Bonds Fund, and the Permanent Improvements Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. for the Azelda Avenue Area Water Line Improvements Project, in an emergency manner in order to expedite the water line work on Ward Road in coordination with a Department of Public Service road resurfacing project; for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Azelda Avenue Area Water Line Improvements Project with the lowest, best, most responsive, and responsible bidder, John Eramo & Sons, Inc., 3670 Lacon Road, Hilliard, OH 43026; in the amount of $2,182,453.73; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following:
Division: Water
Dept./Div. No.: 60-09
OL3: 6629
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
608 | Water Permanent Improvements Fund | 608999-100000 (carryover) | Unallocated Balance Fund 608 | 608999 | $11,650.22
608 | Water Permanent Improvements Fund | 690236-100064 (carryover) | Cooke Rd. 20" WL Imp's | 683664 | $422,551.87
610 | Water Super Build America Bonds Fund | 610999-100000 (carryover) | Unallocated Balance Fund 610 | 610999 | $10,410.16
SECTION 3. That the City Auditor is hereby authorized to transfer $2,182,453.73 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, the Water Super Build America Bonds Fund, and the Permanent Improvements Fund, Dept/Div. No. 60-09, Object Level Three 6629, as indicated on attachment "ORD 1226-2013".
SECTION 4. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
608 | 608999-100000 (carryover) | Unallocated Balance Fund 608 | $5,701 | $11,651 | +$5,950 (establish authority to match cash)
608 | 608999-100000 (carryover) | Unallocated Balance Fund 608 | $11,651 | $0 | -$11,651
608 | 690236-100064 (carryover) | Cooke Rd. 20" WL Imp's | $0 | $422,552 | +$422,552 (establish authority to match cash)
608 | 690236-100064 (carryover) | Cooke Rd. 20" WL Imp's | $422,552| $0 | -$422,552
608 | 690236-100042 (carryover) | Azelda Ave. Area WL Imp's | $0 | $434,203 | +$434,203
609 | 690497-100000 (carryover) | Supply Fac. Elevators | $69,780 | $0 | -$69,780
609 | 690236-100042 (carryover) | Azelda Ave. Area WL Imp's | $0 | $69,780 | +$69,780
610 | 610999-100000 (carryover) | Unallocated Balance Fund 610 | $7,809 | $10,411 | +$2,602 (establish authority to match cash)
610 | 610999-100000 (carryover) | Unallocated Balance Fund 610 | $10,411 | $0 | -$10,411
610 | 690236-100020 (carryover) | Canyon Dr. Area WL Imp's | $12,732 | $0 | -$12,732
610 | 690359-100003 (carryover) | SWE CW-106 (RWL) | $119,409 | $0 | -$119,409
610 | 690236-100042 (carryover) | Azelda Ave. Area WL Imp's | $0 | $142,552 | +$142,552
606 | 690428-100001 (carryover) | DRWP Cap. Incr.-DD&Constr. | $1,914,984 | $379,061 | -$1,535,923
606 | 690236-100042 (carryover) | Azelda Ave. Area WL Imp's | $223,422 | $1,759,345 | +$1,535,923
SECTION 5. That an expenditure up to $2,182,453.73 is hereby authorized for the Azelda Avenue Area Water Line Improvements Project within Dept.-Div. 60-09, Project No. 690236-100042 (carryover), Object Level Three 6629, as follows:
Fund No. | Fund Name | OCA Code | Amount
608 | Water Permanent Improvements Fund | 683642 | $434,202.09
609 | Water Build America Bonds Fund | 623642 | $69,779.62
610 | Water Super Build America Bonds Fund | 613642 | $142,549.61
606 | Water Works Enlargement Voted Bonds Fund | 663142 | $1,535,922.41
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.