Explanation
1. BACKGROUND
The Department of Public Service is engaged in the Arterial Street Rehabilitation - North High Street Flint Road to County Line project.
This project involves widening North High Street from Flint Road to the County Line by one lane each direction to match ODOT's interchange reconstruction project at SR23 and I-270. Project improvements include sidewalk, multi-use path, construction, replacement of traffic signals, and utility relocations.
In the course of effecting roadway improvements, it is sometimes necessary to force the relocation of utilities from privately held easements. These relocations are in areas where the City has previously allowed utilities, but due to this project there is a need to relocate them at the City's expense.
Ordinance 1492-2011 authorized payment for utility relocation work by Columbia Gas, Delco Water and other utilities in an amount up to $503,669.03 for said project. This legislation authorizes additional payment for utility relocation work by Columbia Gas, Delco Water, American Electric Power, and other utilities up to the amount of $600,000.00. The total amount authorized for utility relocation for this project is $1,103,669.03.
Funding for this project is by the City. The City's current share of the utility relocation expenses is $600,000.00. Future funding may be needed to complete utility relocations.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Columbia Gas and Delco Water.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbia Gas is 31-0673990 and expires 3/21/15.
The contract compliance number for American Electric Power is 31-4271000/004 and expires 7/11/14.
3. FISCAL IMPACT
This ordinance authorizes an expenditure of $600,000.00 for utility relocation expenses. Funds for this expenditure are available within the Streets and Highways G.O. Bonds Fund, No. 704. An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure and will be reimburse after the 2013 Bond Sale.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to reimburse Columbia Gas, Delco Water, American Electric Power, and other utilities for utility relocation costs incurred in conjunction with Department of Public Service Arterial Street Rehabilitation - North High Street Flint Road to County Line capital improvement project; to authorize the expenditure of $600,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency.($600,000.00)
Body
WHEREAS, the City of Columbus is engaged in the Arterial Street Rehabilitation - North High Street Flint Road to County Line project; and
WHEREAS, this project involves widening North High Street from Flint Road to the County Line by one lane in each direction to match ODOT's interchange reconstruction project at SR23 and I-270; and
WHEREAS, project improvements include sidewalk, multi-use path, construction and replacement of traffic signals, and utility relocations; and
WHEREAS, it is necessary to relocate utilities for this project; and
WHEREAS, reimbursement to these utilities is necessary for expenses incurred by the utility for this relocation; and
WHEREAS, Ordinance 1492-2011 authorized payment for utility relocation work by Columbia Gas, Delco Water and other utilities in an amount up to $503,669.03; and
WHEREAS, this ordinance authorizes the Department of Public Service to provide additional reimbursement to Columbia Gas, Delco Water, and American Electric Power and other utilities for these costs, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that it is necessary to provide funding for this reimbursement at the earliest possible time, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 530104-100003 / Alley Rehabilitation - Downtown SID (Voted Carryover) / $811,685 / ($600,000) / $211,685
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street Flint Road to County Line (Voted Carryover) / $0 / $600,000 / $600,000
704 / 530104-100003 / Alley Rehabilitation - Downtown SID (Voted 2008) / $525,000 / $600,000 / $1,125,000
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street Flint Road to County Line (Voted 2008) / $1,240,000 / ($600,000) / $640,000
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530104-100003 / Alley Rehabilitation - Downtown SID / 06-6600 / 740403 / $600,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street Flint Road to County Line / 06-6600 / 741313 / $600,000.00
SECTION 3. That the Director of Public Service be and hereby is authorized to pay utility relocation costs to Columbia Gas, Delco Water, American Electric Power and other utilities in the amount of $600,000.00 for utility relocation costs incurred for relocation of utilities on the Arterial Street Rehabilitation - North High Street Flint Road to County Line project.
SECTION 4. That for the purpose of paying the cost of the utility relocation the sum of $600,000.00 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Design and Construction as follows Dept./Div. 59-12:
Fund / Project / Project Name / O.L. 01-03 / OCA Code / Amount
704 / 530103-100013 / Arterial Street Rehabilitation - North High Street Flint Road to County Line / 06-6621 / 741313 / $600,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.