City of Columbus - File #: 1131-2013

• File #: 1131-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/1/2013
• In control: Health & Human Services Committee
• On agenda: 6/17/2013
• Final action: 6/19/2013
• Title: To authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into an agreement with Streamline Health to continue providing the services for a vendor hosted vital records management system; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $78,528.00 from the Department of Technology, Internal Services Fund; and to declare an emergency. ($78,528.00)

Date	Ver.	Action By	Action	Result
6/19/2013	1	CITY CLERK	Attest
6/18/2013	1	MAYOR	Signed
6/17/2013	1	COUNCIL PRESIDENT	Signed
6/17/2013	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into an agreement with Streamline Health for software licensing and application hosting services for a vital records management system. The City and Streamline Health entered into a five year agreement (EL008210) authorized by ordinance 0191-2008, passed March 17, 2008. Funding for the fifth and final year of that agreement was authorized by ordinance 0924-2012, passed May 7, 2012, through purchase order EL012894. The Columbus Public Health Department has a continuing need for the services provided by Streamline Health, so this ordinance will authorize a new agreement, renewable annually, by mutual agreement and approval of proper City authorities. This agreement will provide service from June 24, 2013 through June 23, 2014 at a cost of $78,528.00.

The vendor hosted vital statistics record management system is a critical application that provides the Columbus Public Health Department with the ability to provide an extensive array of services, electronic data and document management partnered with document scanning, and operational workflow that provides full end-to-end processing of birth and death records. This electronic foundation fully supports the future of federally legislated electronic verification of vital events and statewide central issuance.

This ordinance also requests a waiver of the competitive bidding requirements of Columbus City Code, in accordance with section 329.27.

FISCAL IMPACT:
During the years 2011 and 2012, the Department of Technology, on behalf of the Columbus Public Health Department, legislated $85,284.00 and $73,386.00 respectively for the application hosting services provided by Streamline Health. The new contract for 2013 will be at a cost of $78,528.00 for this service with a coverage period of June 24, 2013 through June 23, 2014. Funds are budgeted and availab...