Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Fleet Management Division to renew and modify an existing contract, in accordance with the original contractual agreement (CT18276: ORD 644-97) entered on May 29, 1997, with AssetWorks, Inc., for FleetFocus FA annual software maintenance and support. The agreement was most recently renewed by authority of ordinance 0933-2012, passed May 21, 2012. This renewal/modification will provide software maintenance and support from July 1, 2013 through June 30, 2014 at a cost of $73,307.00.
The FleetFocus application provides a management system utilized by the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within the division. Also, FleetFocus gives the Division the ability to provide accountability by tracking city-owned fleet equipment such as refuse trucks, fire apparatus, compost graders and various on road vehicles to support the daily operational requirements of city government. The system allows for the collection and management of maintenance data on a citywide basis.
This ordinance requests approval to continue services provided by AssetWorks, Inc., and to waive the competitive bidding provisions of the Columbus City Codes (Section 329) to continue services with the existing company and existing contract.
FISCAL IMPACT:
Funding for the contract renewal has been budgeted for and is available within the 2013 Fleet Management Operating Budget, Fund 513.
EMERGENCY DESIGNATION:
Emergency designation is being requested to allow for payment and to continue support without interruption critical to daily operations.
CONTRACT COMPLIANCE:
Vendor Name: AssetWorks, Inc.
CC#: 46-0521049
Expiration Date: 05/09/2015
Title
To authorize the Director of Finance and Management, on behalf of the Fleet Management Division, to renew and modify an existing annual contract with As...
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