City of Columbus - File #: 1285-2013

• File #: 1285-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/21/2013
• In control: Public Service & Transportation Committee
• On agenda: 6/17/2013
• Final action: 6/19/2013
• Title: To authorize the Public Service Director to enter into an agreement with T & M Associates and the Environmental Systems Research Institute, Inc. (ESRI) for development and implementation of a data interface system to replace COMBAT; to waive competitive biddings for the licenses for ArcGIS GeoEvent Processor with ESRI; to authorize expenditure from the Street & Highway Bond Fund and declare an emergency. ($70,328.00)

Date	Ver.	Action By	Action	Result
6/19/2013	1	CITY CLERK	Attest
6/18/2013	1	MAYOR	Signed
6/17/2013	1	COUNCIL PRESIDENT	Signed
6/17/2013	1	Columbus City Council	Approved	Pass

Explanation

The Department of Public Service, Division of Planning and Operations has been utilizing the program COMBAT to track the snow and ice removal fleet. With the City’s Fleet Department implementing NetworkFleet for the tracking of all city vehicles, the Department of Public Service had to migrate to a new program.

The Department of Public Service, Office of Support Services opened formal bids April 22nd, 2013 for the development of an end-user interface for data compiled from NetworkFleet for Planning & Operations. This interface will be a replacement to the current COMBAT system that is utilized. One bid was received; the bid was reviewed based on meeting specifications and overall cost proposals

After review of the bid, it is recommended that award be made to T&M Associates (FID #22-1806708). The estimated expenditure for this award is $47,388.00.

Another portion of this project is the actual collection of the data compiled. The compilation of data is a collaboration between NetworkFleet and the Environmental Systems Research Institute, Inc. (ESRI). The Department of Technology is already contracted with ESRI for City ArcGIS programming.

This legislation will also authorize the Director of Public Service to contract with ESRI for the following:

- ArcGIS GeoEvent Processor for Server Up to Four Cores Licenses: $8,160.00
- ArcGIS GeoEvent Processor for Server Up to Four Cores Staging Server License: $4,836.00
- ArcGIS GeoEvent Processor Implementation Support: $9,944.00

The first year of license costs will be paid by the Department of Public Service. After the first year, the Department of Technology will pay for the license fees.

Bid waiver is requested for this contract. The City of Columbus, Department of Technology is already contracted with the Environmental Systems Research Institute, Inc. (ESRI) for ArcGIS mapping. New licenses are needed with ESRI to implement the GeoEvent Processor that will be used for gathering data from vehicles connec...