Explanation
BACKGROUND: This ordinance authorizes the option to purchase Process Control Computer System Maintenance for the Department of Public Utilities, Division of Power and Water. The term of the proposed option contract will be through August 31, 2016 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004896. The Purchasing Office opened formal bids on May 2, 2013. The Process Control Computer Maintenance is an automated computer system that monitors and controls the water production in the water treatment plants and in the distribution system, monitors and controls flow of water throughout the City.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004896). One hundred thirty-five (135) bids were solicited (MAJ: 115, MBR: 4, M1A: 11, AS1: 1, F1:4) One (1) bid was received (MAJ:1).
The Purchasing Office is recommending award of the contract to the lowest responsive, responsible and best bidder:
Telvent USA, LCC, CC#52-1366064, exp. 7/11/2014
Total Estimated Annual Expenditure: $275,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. The City Agencies will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into a UTC contract for the option to purchase Process Control Computer System Maintenance with Telvent USA, LLC; to authorize the expenditure of one dollar ($1.00) to es...
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