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File #: 1461-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/11/2013 In control: Recreation & Parks Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the City Auditor to transfer $775,500.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Asphalt Improvements 2013 Project; to authorize the expenditure of $728,900.00 and a contingency of $46,600.00 for a total of $775,500.00 from the voted Recreation and Parks Bond Fund; and to declare an emergency. ($775,500.00)
Explanation
Background:
Bids were received by the Recreation and Parks Department on June 4, 2013 for the Asphalt Improvements 2013 Project as follows:
                                                            Status                  Base Bid Amount
                        M&D Blacktop            MAJ                  $728,900
                        B&C Blacktop                  MAJ                  $961,500
                        Columbus Asphalt            MAJ                  $1,017,000
                              
Project work consists of the following base bid and alternates:
Base Bid - removal and replacement of asphalt and concrete, asphalt work, concrete work, site furnishings, fencing, sports court color-coating, striping, earthwork, fine-grading, and seeding at Barnett Park, Big Run Park, Blackburn Park, Deshler Park, Flint Park, Holton Park, Mifflin Park, Northcrest Park, Northgate Park, Rhodes Park, Westgate Park, and Whetstone Park.
Alternate 1 - removal and replacement of west parking lot at Blackburn Park
Alternate 2 - cleaning, crack filling, leveling, and color-coating of sports courts at Lazelle Woods Park.
Alternate 3 - removal and replacement of asphalt walkways and concrete curb at Maloney Park.
Alternate 4 - for the demolition of asphalt walks, sports courts, and fencing, addition of topsoil, fine grading, and seeding, addition of new asphalt paths, fencing, and for the cleaning, crack-filling, leveling, and color-coating of existing sports courts at Maloney Park.
Alternate 5 - for the removal and replacement of asphalt walkways at Northgate Park.
Alternate 6 - for the removal and replacement of asphalt walkways and for the cleaning, crack-filling, leveling, and color-coating of sports courts at Willow Creek Park.
 
Barnett Park (20) - $60,000
Big Run Park (15) - $16,500
Blackburn Park (19) - $46,000
Deshler Park (22) - $46,000
Flint Park (3) - $19,000
Holton Park (15) - $7,500
Mifflin Park (11) - $35,500
Lazelle Woods Park (3) - $10,900
Maloney Park (14) - $112,000
Northcrest Park (5) - $7,000
Northgate Park (6) - $50,500
Rhodes Park (15) - $83,000
Westgate Park (15) - $10,000
Whetstone Park (10) - $200,000
Willow Creek Park (17) - $25,000
 
      Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop Sealing
Mark Nance (Contact)
2020 Longwood Ave.
Grove City, OH  43123
614-875-9989 (Phone)
311131599 compliant through: 7/2/14
 
Title
 
To authorize the City Auditor to transfer $775,500.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Asphalt Improvements 2013 Project; to authorize the expenditure of $728,900.00 and a contingency of $46,600.00 for a total of $775,500.00 from the voted  Recreation and Parks Bond Fund; and to declare an emergency.  ($775,500.00)
 
Body
 
WHEREAS, bids were received by the Recreation and Parks Department on  June 4, 2013 for the Asphalt Improvements 2013 project; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Asphalt Improvements 2013 project; and
 
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
 
WHEREAS, the contract will be awarded to Pavement Protectors, Inc., dba M&D Blacktop Sealing, as the lowest and best responsive bidder; and
 
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work may proceed during the current construction season; NOW THEREFORE
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the City Auditor is hereby authorized to transfer $775,500.00 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
 
FROM:
Project                                                                       OCA Code   Object Level 3   Amount
510035-100060 (Barack Recreation Center)                         735060          6621       $775,500.00
 
TO:
Project                                                                       OCA Code   Object Level 3   Amount
510017-100059 (Barnett Park)      721759           6621        $60,000.00
510017-100068 (Big Run Park)      717068           6621        $16,500.00
510017-100077 (Blackburn Park)      721777           6621        $46,000.00
510017-100126 (Deshler Park)      717126           6621        $46,000.00
510017-100144 (Flint Park)      717144           6621        $19,000.00
510017-100198 (Holton Park)      717198           6621          $7,500.00
510017-100266 (Mifflin Park)      717266           6621        $35,500.00
510017-100235 (Lazelle Woods Park)       717235           6621        $10,900.00
510017-100253 (Maloney Park)      717253           6621      $135,300.00
510017-100282 (Northcrest Park)      717282           6621          $7,000.00
510017-100284 (Northgate Park)      717284           6621        $50,500.00
510017-100321 (Rhodes Park)       717321           6621        $83,000.00
510017-100422 (Westgate Park)      717422           6621        $10,000.00
510017-100426 (Whetstone Park)      717426           6621      $223,300.00
510017-100433 (Willow Creek Park)      717433           6621        $25,000.00
 
 
SECTION 2. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510035-100060 / Barack Recreation Center / $929,470 (Voted Carryover)
Fund 702; Project 510017-100059 / Barnett Park / $0 (Voted Carryover)
Fund 702; Project 510017-100068 / Big Run Park / $0 (Voted Carryover)
Fund 702; Project 510017-100077 / Blackburn Park / $0 (Voted Carryover)
Fund 702; Project 510017-100126 / Deshler Park / $0 (Voted Carryover)
Fund 702; Project 510017-100144 / Flint Park / $0 (Voted Carryover)
Fund 702; Project 510017-100198 / Holton Park / $0 (Voted Carryover)
Fund 702; Project 510017-100266 / Mifflin Park / $0 (Voted Carryover)
Fund 702; Project 510017-100235 / Lazelle Woods Park / $0 (Voted Carryover)
Fund 702; Project 510017-100253 / Maloney Park / $0 (Voted Carryover)
Fund 702; Project 510017-100282 / Northcrest Park / $0 (Voted Carryover)
Fund 702; Project 510017-100284 / Northgate Park / $0 (Voted Carryover)
Fund 702; Project 510017-100321 / Rhodes Park / $0 (Voted Carryover)
Fund 702; Project 510017-100422 / Westgate Park / $0 (Voted Carryover)
Fund 702; Project 510017-100426 / Whetstone Park / $0 (Voted Carryover)
Fund 702; Project 510017-100433 / Willow Creek Park / $0 (Voted Carryover)
 
AMENDED TO:
Fund 702; Project 510035-100060 / Barack Recreation Center / $153,970 (Voted Carryover)
Fund 702; Project 510017-100059 / Barnett Park / $60,000 (Voted Carryover)
Fund 702; Project 510017-100068 / Big Run Park / $16,500 (Voted Carryover)
Fund 702; Project 510017-100077 / Blackburn Park / $46,000 (Voted Carryover)
Fund 702; Project 510017-100126 / Deshler Park / $46,000 (Voted Carryover)
Fund 702; Project 510017-100144 / Flint Park / $19,000 (Voted Carryover)
Fund 702; Project 510017-100198 / Holton Park / $7,500 (Voted Carryover)
Fund 702; Project 510017-100266 / Mifflin Park / $35,500 (Voted Carryover)
Fund 702; Project 510017-100235 / Lazelle Woods Park / $10,900 (Voted Carryover)
Fund 702; Project 510017-100253 / Maloney Park / $135,300 (Voted Carryover)
Fund 702; Project 510017-100282 / Northcrest Park / $7,000 (Voted Carryover)
Fund 702; Project 510017-100284 / Northgate Park / $50,500 (Voted Carryover)
Fund 702; Project 510017-100321 / Rhodes Park / $83,000 (Voted Carryover)
Fund 702; Project 510017-100422 / Westgate Park / $10,000 (Voted Carryover)
Fund 702; Project 510017-100426 / Whetstone Park / $223,300 (Voted Carryover)
Fund 702; Project 510017-100433 / Willow Creek Park / $25,000 (Voted Carryover)
 
 
 
SECTION 3.   That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing, for the Asphalt Improvements Project.
 
SECTION 4.   That the expenditure of $775,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
 
Project                                                                          OCA Code    Object Level 3   Amount
510017-100059 (Barnett Park)      721759           6621        $60,000.00
510017-100068 (Big Run Park)      717068           6621        $16,500.00
510017-100077 (Blackburn Park)      721777           6621        $46,000.00
510017-100126 (Deshler Park)      717126           6621        $46,000.00
510017-100144 (Flint Park)      717144           6621        $19,000.00
510017-100198 (Holton Park)      717198           6621          $7,500.00
510017-100266 (Mifflin Park)      717266           6621              $35,500.00
510017-100235 (Lazelle Woods Park)       717235           6621        $10,900.00
510017-100253 (Maloney Park)      717253           6621      $135,300.00
510017-100282 (Northcrest Park)      717282           6621          $7,000.00
510017-100284 (Northgate Park)      717284           6621        $50,500.00
510017-100321 (Rhodes Park)       717321           6621        $83,000.00
510017-100422 (Westgate Park)      717422           6621        $10,000.00
510017-100426 (Whetstone Park)      717426           6621      $223,300.00
510017-100433 (Willow Creek Park)      717433           6621        $25,000.00
 
 
SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.