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File #: 1462-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/11/2013 In control: Recreation & Parks Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the City Auditor to transfer $373,200.20 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with A-1 Tree Service for the Emerald Ash Borer Tree Removal Summer 2013 Bid #7 Project; to authorize the expenditure of $350,641.00 and a contingency of $30,000.00 for a total of $380,641.00 from the voted Recreation and Parks Bond Fund; and to declare an emergency. ($380,641.00)
Explanation
Background:
Bids were received by the Recreation and Parks Department on May 29, 2013 for the Emerald Ash Borer (EAB) Tree Removal Summer 2013 Bid #7 Project as follows:
                                                            Status                  Bid Amount
                  A-1 Tree Service                  MAJ                  $350,641
                  National Tree Care                  MAJ                  $538,234
                        
The work for which proposals are invited consists of: removal of trees, stump grinding, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.      
Planning Areas:  citywide
 
Principal Parties:
A-1 Tree Service
Earl Boyd (Contact)
5559 SR 73
Hillsboro, OH 45133
937-205-1553 (Phone)
42-1592760 compliant through: 1/29/2015
0+ (Columbus Employees)
 
Title
 
To authorize the City Auditor to transfer $373,200.20 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with A-1 Tree Service for the Emerald Ash Borer Tree Removal Summer 2013 Bid #7 Project; to authorize the expenditure of $350,641.00 and a contingency of $30,000.00 for a total of $380,641.00  from the voted  Recreation and Parks Bond Fund; and to declare an emergency.  ($380,641.00)
 
Body
 
WHEREAS, bids were received by the Recreation and Parks Department on  May 29, 2013 for the EAB Tree Removal Summer 2013 Bid #7 Project; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the EAB Tree Removal Summer 2013 Bid #7 Project; and
 
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
 
WHEREAS, the contract will be awarded to A-1 Tree Service as the lowest and best responsive bidder; and
 
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work may proceed during the current construction season; NOW THEREFORE
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the City Auditor is hereby authorized to transfer $373,200.20 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
 
FROM:
Project                                                                       OCA Code   Object Level 3   Amount
440006-100000 (UIRF Improvements)                     643056          6621       $373,200.20
 
TO:
Project                                                                       OCA Code   Object Level 3   Amount
510039-100002 (Emerald Ash Borer)                                723902           6621     $373,200.20
 
 
 
SECTION 2. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 440006-100000 / UIRF Improvements / $796,000 (Voted Carryover)
Fund 702; Project 510039-100002 / Emerald Ash Borer / $0 (Voted Carryover)
Fund 702; Project 510039-100002 / Emerald Ash Borer / $7,441 (Cancellations)
 
 
AMENDED TO:
Fund 702; Project 440006-100000 / UIRF Improvements / $422,800 (Voted Carryover)
Fund 702; Project 510039-100002 / Emerald Ash Borer / $380,641 (Voted Carryover)
 
 
SECTION 3.   That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with A-1 Tree Service for the EAB Tree Removal Summer 2013 Bid #7 Project.
 
SECTION 4.   That the expenditure of $380,641.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the voted Recreation and Parks Bond Fund 702 as follows:
 
Project                                                                          OCA Code    Object Level 3   Amount
510039-100002 (Emerald Ash Borer)                                723902           6621          $380,641.00
 
SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.