Explanation
Background:
Bids were received by the Recreation and Parks Department on June 4, 2013 for the Heer Park Improvements Project as follows:
Status Bid Amount
M&D Blacktop MAJ $123,750
The work for which proposals are invited consists of the following base bid and alternates:
Base Bid: for demolition work, asphalt path repair and overlay, repair and overlay existing basketball court, repair and modify existing chain link fence, fine grading, installation of site furnishings, plantings and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Alternate #1: for the supply and installation of 175 lf of 4' high, vinyl coated chain link fence at Turn 1 of the BMX Track.
Alternate #2: for the supply and installation of 132 sf concrete pad
Alternate #3: for the fabrication and installation of a park entry sign.
Alternate #4: for the supply and installation of a 20' wide, 4' high, vinyl coated chain link gate at the Finish Line of the BMX Track.
Alternate #5: for the supply and installation of 835 sf of asphalt path at the Finish Line of the BMX Track.
Planning Areas: 23
Principal Parties:
M&D Blacktop Sealing
Mark Nance (Contact)
2020 Longwood Ave.
Grove City, OH 43123
614-875-9989 (Phone)
31-1131599 compliant through: 07/02/14
Title
To authorize the City Auditor to transfer $137,000.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, dba M&D Blacktop Sealing, for the Heer Park Improvements Project; to authorize the expenditure of $123,750.00 and a contingency of $13,250.00 for a total of $137,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($137,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on June 4, 2013 for the Heer Park Improvements Project; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Heer Park Improvements Project; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
WHEREAS, the contract will be awarded to M&D Blacktop Sealing as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work may proceed during the current construction season; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $137,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510011-100009 (Maryland Pool Improvements) 721109 6621 $55,672.28
510035-100128 (Gillie Recreation Center) 735128 6621 $81,327.72
TO:
Project OCA Code Object Level 3 Amount
510017-100191 (Heer Park) 717191 6621 $137,000.00
SECTION 2. That the 2013 Capital Improvements Budget Ord. 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510011-100009 / Maryland Pool Imp./ $405,271 (Voted Carryover)
Fund 702; Project 510035-100128 / Gillie Rec. Center / $430,329 (Voted Carryover)
Fund 702; Project 510017-100191 / Heer Park / $0 (Voted Carryover)
AMENDED TO:
Fund 702; Project 510011-100009 / Maryland Pool Imp./ $349,598 (Voted Carryover)
Fund 702; Project 510035-100128 / Gillie Rec. Center / $349,002 (Voted Carryover)
Fund 702; Project 510017-100191 / Heer Park / $137,000 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Pavement Protectors dba M&D Blacktop Sealing for the Heer Park Improvements Project.
SECTION 4. That the expenditure of $137,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510017-100191 (Heer Park) 717191 6621 $137,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.