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File #: 1430-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/6/2013 In control: Recreation & Parks Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the City Auditor to transfer $1,284,000.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with General Temperature Control, Inc. for the Thompson Community Center HVAC Replacement Project; to authorize the expenditure of $2,074,000.00 and a contingency of $200,000.00, for a total of $2,274,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($2,274,000.00)
Explanation
Background:
Bids were received by the Recreation and Parks Department on May 30, 2013 for the Thompson Community Center HVAC Replacement Project as follows:
                                                                  Status                  Bid Amount
                  General Temperature                  FBE                  $2,074,000
                  Aggressive Mechanical                  MAJ                  $2,489,000
                        
The work for which proposals are invited consists of: Remove and replace existing HVAC systems, remove existing corridor ceilings and add structural supports as necessary to complete the HVAC systems, electrical upgrades, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.  
 
Planning Areas:  13
      
Principal Parties:
General Temperature Control, Inc.
Bob Billings (Contact)
970 Walnut Street
Columbus, OH 43110
614-837-3888 (Phone)
31-1201236 (Contract Compliance)
30+ (Columbus Employees)
 
Title
To authorize the City Auditor to transfer $1,284,000.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with General Temperature Control, Inc. for the Thompson Community Center HVAC Replacement Project; to authorize the expenditure of $2,074,000.00 and a contingency of $200,000.00, for a total of $2,274,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency.  ($2,274,000.00)
Body
 
WHEREAS, bids were received by the Recreation and Parks Department on  May 30, 2013 for the Thompson Community Center HVAC Replacement Project; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Thompson Community Center HVAC Replacement Project; and
 
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
 
WHEREAS, the contract will be awarded to General Temperature Control, Inc. as the lowest and best responsive bidder; and
 
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work may proceed during the current construction season; NOW THEREFORE
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the City Auditor is hereby authorized to transfer $1,284,000.00 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
FROM:
Project                                                        OCA Code        Object Level 3        Amount
510035-100237  (Tuttle Rec. Center)               735237               6621                    $990,000.00
510035-100128 (Gillie Rec. Center)             735128                     6621                    $227,500.00
510035-100010 (HVAC Improvements)             723510                     6621                      $66,500.00
 
TO:
Project                                                        OCA Code        Object Level 3         Amount
510035-100229 (Thompson Rec. Center)        735229         6621                  $1,284,000.00
 
 
SECTION 2. That the 2013 Capital Improvements Budget Ord. 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510035-100237  / Tuttle Rec. Center / $990,000 (Voted Carryover)
Fund 702; Project 510035-100128 / Gillie Rec. Center / $657,829 (Voted Carryover)
Fund 702; Project 510035-100010 / HVAC Improvements / $66,500 (Voted Carryover)
Fund 702; Project 510035-100229  / Thompson Rec. Center / $990,000 (Voted Carryover)
 
AMENDED TO:
Fund 702; Project 510035-100237  / Tuttle Rec. Center / $0 (Voted Carryover)
Fund 702; Project 510035-100128 / Gillie Rec. Center / $430,329 (Voted Carryover)
Fund 702; Project 510035-100010 / HVAC Improvements / $0 (Voted Carryover)
Fund 702; Project 510035-100229  / Thompson Rec. Center / $2,274,000 (Voted Carryover)
 
SECTION 3.   That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with General Temperature Control, Inc. for the Thompson Community Center HVAC Replacement Project.
 
SECTION 4.   That the expenditure of $2,274,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
 
Project                                                                 OCA Code         Object Level 3          Amount
510035-100229 (Thompson Rec. Center)        735229           6621                    $2,274,000.00
 
SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.