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File #: 1433-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/7/2013 In control: Public Utilities Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Line Locating Equipment for various city agencies; to authorize the expenditure of $1.00 to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Explanation

BACKGROUND: For the option to purchase Line Locating Equipment for the Division of Sewerage and Drainage, Line Locating Section, the City's largest user. This equipment is used for locating water, sewer and power lines. The term of the proposed option contract would be two (2) years, expiring June 30, 2015, with the with the option to renew for one (1) additional year, upon the mutual agreement of both parties. The Purchasing Office opened formal bids on May 9, 2013.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004930. Sixty-one (61) bids were solicited (MBR-1, M1A-2, F1-1, AS1-1). One (1) bid was received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

C & S Solutions, Inc.: CC#31-1812544 (Expires 11/01/13)
Total Estimated Annual Expenditure: $40,000.00

This company is not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.

FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund. All City Agencies will be required to obtain approval to expend from their own appropriations for the estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase Line Locating Equipment for various city agencies; to authorize the expenditure of $1.00 to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on May 9, 2013, and selected the lowest responsive, responsible and best bidder; and

WHEREAS, this ordinance addresses Purchasing objectives of: 1) maximizing the use of City resources by obtaining original optimal products/services at low prices, and 2) encouraging economic development by improving access to City b...

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