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File #: 1368-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/29/2013 In control: Technology Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Director of the Department of Technology, to enter into an agreement with eProximiti LLC, for mobile applications services; to authorize the expenditure of $146,400.00 from the Information Services Division, Capital Improvement Bonds Fund; and to declare an emergency. ($146,400.00)
Attachments: 1. AwardLetter Mobile Applications Services 2013 (2), 2. Bid Tab SA004923
Explanation
 
BACKGROUND:  
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with eProximiti LLC, for mobile applications services.  This agreement will provide for ongoing enhancements of the MyColumbus mobile application, and development of new mobile applications, as needed.  The term of the agreement is for one year from the date of a certified purchase order.  The agreement includes options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities.  The total cost for the first year of the agreement is $146,400.00.
 
The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004923.  Two responses to this solicitation were received by the bid opening date of May 9, 2013.  eProximiti LLC is the lowest responsive, responsible and best bidder. See Bid Tab SA004923 attachment.
 
eProximiti LLC                  $146,400.00
The Go 2 Guys LLC/FugenX      $157,000.00
 
The MyColumbus mobile application enables the City to better communicate with residents and visitors, who increasingly access information using mobile devices.  MyColumbus for the iPhone was released to the public in July 2011, and a Droid version of MyColumbus was released in October 2011.  The Department of Technology continues to receive requests to enhance MyColumbus with additional information and features.  This agreement will provide needed services to complete those enhancements.
 
EMERGENCY:
Emergency action is requested to expedite authorization of this contract modification in order to continue mobile applications services from the vendor at the negotiated prices.
 
FISCAL IMPACT:
During 2011 and 2012, the Department of Technology (DoT) expended $166,150.00 and $146,505.00 with eProximiti LLC for development and enhancements to MyColumbus and mobile applications services.  The cost for the 2013 mobile applications enhancement/services is $146,400.00 as determined by SA004923.  The funds to enter into this new contract, in the amount of $146,400.00, are available within the Department of Technology, Information Services Division, Capital Improvement Bonds Fund (E-Gov - Mobile Application Project # 470050-100001).  
 
CONTRACT COMPLIANCE:   
Vendor Name:  eProximiti LLC               CC#:/FID#:  26 - 3819117                       Expiration Date: 5/13/2015
Title
To authorize the Director of the Department of Technology, to enter into an agreement with eProximiti LLC, for mobile applications services; to authorize the expenditure of $146,400.00 from the Information Services Division, Capital Improvement Bonds Fund; and to declare an emergency. ($146,400.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into an agreement with eProximiti LLC, for mobile applications services; and
WHEREAS, the Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004923.  Two responses to this solicitation were received by the bid opening date of May 9, 2013.  eProximiti LLC is the lowest responsive, responsible and best bidder; and
 
WHEREAS,  this agreement will provide for ongoing enhancements of the MyColumbus mobile application, and development of new mobile applications, as needed.  The term of the agreement is for one year from the date of a certified purchase order.  The agreement includes options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities.  The total cost for the first year of the agreement is $146,400; and
 
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology (DoT), in that it is immediately necessary for the Director of the Department of Technology to enter into an agreement with eProximiti LLC, for mobile applications services and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into an agreement with eProximiti LLC, for mobile applications services. The term of the agreement is for one year from the date of a certified purchase order.  The agreement includes options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities.  The total cost for the first year of the agreement is $146,400.00.
 
SECTION 2: That the expenditure of  $146,400.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470950| Project Number: 470050-100001| Project Name: eGov Mobile Application| Obj. Level 1: 06| Obj. Level 3: 6655| Amount: $146,400.00| Information Services Bonds Fund
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
 
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
 
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
 
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.