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File #: 1356-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/28/2013 In control: Recreation & Parks Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize and direct the Director of Recreation and Parks to enter into contract with MSK2, LLC, dba MKSK, for professional services related to the development of the Department Master Plan 2013 Project; to authorize the expenditure of $302,000.00 from the Parkland Dedication Ordinance Fund: and to declare an emergency. ($302,000.00)
Explanation
Background:
Proposals were received by the Recreation and Parks Department on March 1, 2013 for the department master plan 2013 as follows:
                                                                        Status                  
                              MKSK                                    MAJ
                              AECOM                              MAJ
                              Green Play                              FBE
                              Brailsford & Dulavey            MAJ
                              Urban Decision Group            MAJ
Principal Parties:
MSK2, LLC  dba MKSK
Christopher Hostettler (contact)
462 S. Ludlow Alley
Columbus, OH 43215
Phone: 614-621-2796
Contract Compliance #453413259
Contract Compliant through 11/16/13
45+ Columbus Employees
                              
In 2003, the Columbus Recreation and Parks Commission developed a comprehensive master plan identifying the recreational needs of the citizens of Columbus.  The plan was based on community input and input from key organizations and staff, and was completed with a regional approach to avoid duplication of services and increase awareness of the services provided.  
 
Upon completion of the plan, economic conditions led to budget reductions throughout the City and within the Recreation and Parks Department.  In 2009 these reductions reached a critical level reducing full-time staff from 389 in 2001 to 217 leading to the closure of recreation facilities, pools, and a reduction in park maintenance.  Since that time, the City has clearly rebounded and begun to restore some of the reductions.
 
In 2013, the question is how have we met the expectations of the outcome of the 2003 master planning process?  The department is proposing an update to the 10-year-old master plan and look at current and changing needs and facilities to meet them, and to anticipate growth areas and future services.  This includes understanding and documenting the trends that developed since 2003, changes in population and attitudes.  The 2013 master plan is proposed to be an objective document using the 2003 plan as a benchmark and a "measuring stick" for the delivery of recreation, parks and leisure services to the people of Columbus. Although implementation of the 2013 master plan will be exclusively the responsibility of the Recreation and Parks Department, through collaboration with Columbus and Franklin County Metro Parks and the park systems of adjacent communities in Central Ohio, consideration of Columbus parks locations should be integrated with locations of parks in other systems.  Additionally, possible collaborative undertakings with those systems should be included in the recommendations. Services shall include the public participation, program development and review with staff, reports, preparation, cost estimates, action plan, strategies and goals.
 
Planning Area:  99
 
Fiscal Impact:
The expenditure not to exceed $302,000.00 is budgeted in the Recreation and Parks Permanent Improvement Fund 747
 
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with MSK2, LLC, dba MKSK, for  professional services related to the development of the Department Master Plan 2013 Project; to authorize the expenditure of $302,000.00 from the Parkland Dedication Ordinance Fund: and to declare an emergency.  ($302,000.00)
 
Body
WHEREAS, it is necessary to enter into a contract with MSK2, LLC, dba MKSK, for professional services related to the development of the Department Master Plan 2013 Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety; NOW, THEREFORE
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1.  That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with MSK2, LLC, dba MKSK, for professional services related to the development of the Department Master Plan 2013 Project.
SECTION 2.   That to pay the cost of said contract, the expenditure of $302,000.00 or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, and said allocation is in accordance with Ordinance # 1985-1998 that established the fund:
 
Name
Fund
Title
Project #
Detail
OCA #
Obj Level 3#
Masterplan Fees
Clintonville
747
Recreation and Parks Permanent Improvement Fund
510025
100001
510901
6621
$48.46
Downtown
747
Recreation and Parks Permanent Improvement Fund
510025
100002
510902
6621
$0.00
Eastland/Brice
747
Recreation and Parks Permanent Improvement Fund
510025
100003
510903
6621
$6,179.10
Eastmoor/Walnut Ridge
747
Recreation and Parks Permanent Improvement Fund
510025
100004
510904
6621
$915.13
Far East
747
Recreation and Parks Permanent Improvement Fund
510025
100005
510905
6621
$47,314.56
Far North  
747
Recreation and Parks Permanent Improvement Fund
510025
100006
510906
6621
$69,004.19
Far Northwest
747
Recreation and Parks Permanent Improvement Fund
510025
100007
510907
6621
$0.00
Far South
747
Recreation and Parks Permanent Improvement Fund
510025
100008
510908
6621
$9,772.17
Far West
747
Recreation and Parks Permanent Improvement Fund
510025
100009
510909
6621
$2,907.56
Franklinton
747
Recreation and Parks Permanent Improvement Fund
510025
100010
510910
6621
$1,473.14
Greenlawn/Frank Rd.
747
Recreation and Parks Permanent Improvement Fund
510025
100011
510911
6621
$2,046.03
Hayden Run
747
Recreation and Parks Permanent Improvement Fund
510025
100012
510912
6621
$20,041.92
Hilltop
747
Recreation and Parks Permanent Improvement Fund
510025
100013
510913
6621
$2,877.58
Near East
747
Recreation and Parks Permanent Improvement Fund
510025
100014
510914
6621
$40.63
Near North/University
747
Recreation and Parks Permanent Improvement Fund
510025
100015
510915
6621
$0.00
Near South
747
Recreation and Parks Permanent Improvement Fund
510025
100016
510916
6621
$139.00
North Linden
747
Recreation and Parks Permanent Improvement Fund
510025
100017
510917
6621
$670.47
Northeast
747
Recreation and Parks Permanent Improvement Fund
510025
100018
510918
6621
$4,927.34
Northland
747
Recreation and Parks Permanent Improvement Fund
510025
100019
510919
6621
$4,210.67
Northwest
747
Recreation and Parks Permanent Improvement Fund
510025
100020
510920
6621
$24,517.74
Rickenbacker
747
Recreation and Parks Permanent Improvement Fund
510025
100021
510921
6621
$2,837.73
Rock Fork - Blacklick
747
Recreation and Parks Permanent Improvement Fund
510025
100022
510922
6621
$47,693.06
South Linden
747
Recreation and Parks Permanent Improvement Fund
510025
100023
510923
6621
$1,462.32
Southeast
747
Recreation and Parks Permanent Improvement Fund
510025
100024
510924
6621
$6,856.74
West Olentangy
747
Recreation and Parks Permanent Improvement Fund
510025
100025
510925
6621
$35,185.40
West Scioto
747
Recreation and Parks Permanent Improvement Fund
510025
100026
510926
6621
$25.10
Westland
747
Recreation and Parks Permanent Improvement Fund
510025
100027
510927
6621
$10,853.96
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
$302,000.00
 
 
 
 
 
 
 
 
 
SECTION 3.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 4.   That the monies in the foregoing Section 2 shall be paid upon order of the Director of Recreation and Parks, and that no order shall be drawn or monies paid except by voucher, the form of which shall be approved by the City Auditor.
 
SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
 
SECTION 6.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.