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File #: 1215-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/10/2013 In control: Public Safety & Judiciary Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation for maintenance services required for the current CAD system; to authorize the expenditure of $308,910.80 from the General Fund; and to declare an emergency. ($308,910.80)
Explanation
 
BACKGROUND:  This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation for Premium Maintenance Services for the Computer Aided Dispatching System (CAD) starting July 1, 2013 through May 31, 2014.  CAD is used to assist in processing calls from the public to the Department of Public Safety's dispatch center (both Police and Fire).  The system dramatically aids the call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications.  CAD also stores data for record-keeping purposes.  The Director of Public Safety contracted with Intergraph Corporation in March 2010 to replace the City's CAD system.  Intergraph completed the project and went live with the new CAD system in June 2011, and the first year of the Premium Maintenance Services was in 2012 (1250-2012).  It is now necessary to enter into the second of five-year services contract agreed upon in the original CAD installation contract (EL009776).  The warranty period for the new systems expired on June 30, 2012.  
 
Contract Compliance:  Contract Compliance Number # 630573222 - Expires:  June 12, 2014.
 
Emergency Designation: Emergency designation is requested to ensure the continued operation and maintenance of the CAD System.
 
FISCAL IMPACT:  This ordinance authorizes an expenditure of $308,910.80 from the Support Services general fund operating budget for the maintenance of  the CAD system.  This is the second of a five year maintenance agreement with Intergraph Corporation. Total expenditure for CAD maintenance in 2012 was $320,702.04.  Funds were budgeted in the 2013 General Fund operating budget for this contract.  
 
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into a contract with Intergraph Corporation for maintenance services required for the current CAD system; to authorize the expenditure of $308,910.80 from the General Fund; and to declare an emergency.  ($308,910.80)
 
Body
 
WHEREAS, the Division of Support Services is responsible for the Police and Fire CAD system; and
 
WHEREAS, the Division of Support Services has a need to enter into the second of a five-year services agreement with Intergraph Corporation for a Maintenance Agreement for the CAD system; and
 
WHEREAS, Intergraph Corporation provides Help Desk Support, website support and software updates which facilitate the CAD System's daily operations; and
 
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract with Intergraph for maintenance support and allow the Police and Fire communications systems to operate without interruption, thereby preserving the public peace, health, property, safety and welfare; now, therefore
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the Director of Public Safety be and is hereby authorized and directed to enter into a backup Service Maintenance Agreement with Intergraph Corporation for the Premier Maintenance and Support of the CAD systems for the period of July 1, 2013 through May 31, 2014.
 
SECTION 2.  That for the purpose stated in Section 1 hereof, the expenditure of $308,910.80, or so much thereof as may be needed, is hereby authorized from:
 
Div.  30-02 |fund:  010 | Obj. Level 1:  03 | Obj. Level 3:  3369 | OCA:  320104 | Amount: $308,910.80
SECTION 3. That this contract is awarded pursuant to Section 329.12 of the Columbus City Codes
 
SECTION 4.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.