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File #: 1456-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/10/2013 In control: Recreation & Parks Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the City Auditor to transfer $700,000.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Playground Improvements 2013 Project; to authorize the expenditure of $631,425.00 and a contingency of $68,575.00 for a total of $700,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($700,000.00)
Explanation
Background:
Bids were received by the Recreation and Parks Department on June 4, 2013 for the Playground Improvements 2013 Project as follows:
                                                                  Status                  Base Bid Amount
                  M&D Blacktop                        MAJ                  $631,425
                  Builderscape                              MAJ                  $659,254
                  Tyevco                                          MAJ                  $797,150      
      
      
Project work consists of the following:
Base Bid - for the removal and replacement of playground equipment, installation of safety surfacing, and other such work as may be necessary to complete the contract in accordance with the plans and specifications for the following locations: Berliner Park, Hauntz Park, Hilliard Greene Park, Lindbergh Park, McKinley Park, Moeller Park, Northgate Park, Olde Sawmill Park, Summitview Park, Thompson Park, Westgate Park, Winchester Meadows Park and Whetstone Park.
 
Alt #1 - for the supply and installation of 440 sf of poured in place rubberized safety surface landings at Berliner Park and Summitview Park.
Alt #2 - for the supply and installation of 485 sf of poured in place rubberized safety surface landings at Hauntz Park and McKinley Park.
Alt #3 - for the supply and installation of 470 sf of poured in place rubberized safety surface landings at Lindbergh Park and Thompson Park.
Alt #7 - for the supply and installation of 105 sf of poured in place rubberized safety surface landings at Sharon Meadows Park.
 
Berliner Park (17) - $155,500
Hauntz Park (15) - $64,800
Hilliard Greene Park (7) - $600
Lindbergh Park (15) - $63,000
McKinley Park (16) - $66,125
Moeller Park (22) - $54,000
Northgate Park (6) - $53,000
Olde Sawmill Park (2) - $7,500
Sharon Meadows Park (10) - $3,500
Summitview Park (2) - $65,500
Thompson Park (13) - $63,000
Westgate Park (15) - $700
Winchester Meadows Park (27) - $1,200
Whetstone Park (10) - $33,000
Principal Parties:
Pavement Protectors, Inc dba M&D Blacktop Sealing
Mark Nance (Contact)
2020 Longwood Ave
Grove City, OH  43123
614-875-9989 (Phone)
311131599 (Contract Compliance)
10+ (Columbus Employees)
 
 
Title
 
To authorize the City Auditor to transfer $700,000.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Playground Improvements 2013 Project; to authorize the expenditure of $631,425.00 and a contingency of $68,575.00 for a total of $700,000.00 from the Voted  Recreation and Parks Bond Fund; and to declare an emergency.  ($700,000.00)
 
Body
 
WHEREAS, bids were received by the Recreation and Parks Department on  June 4, 2013 for the Playground Improvements 2013; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Heer Park Improvements Project; and
 
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
 
WHEREAS, the contract will be awarded to M&D Blacktop Sealing as the lowest and best responsive bidder; and
 
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work may proceed during the current construction season; NOW THEREFORE
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the City Auditor is hereby authorized to transfer $700,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
 
FROM:
Project                                                                    OCA #    Object Level 3   Amount
510011-100000 (Swimming Facility Improvements)       644658    6621               $    3,156.78
510319-100000 (Safe Playgrounds)                        702319    6621               $394,000.00
510011-100009 (Maryland Pool Improvements)       721109    6621               $302,843.22
 
TO:
Project                                                                    OCA #   Object Level 3   Amount
510017-100064 (Berliner Park)                                  721764             6621      $189,787.50
510017-100186 (Hauntz Park)                                    717186       6621        $64,800.00
510017-100194 (Hilliard Greene Park)                       717194             6621                $600.00
510017-100239 (Lindbergh Park)                               717239             6621           $63,000.00
510017-100263 (McKinley Park)                                717263       6621          $100,412.50
510017-100273 (Moeller Park)                                   717273       6621            $54,000.00
510017-100284 (Northgate Park)                                717284       6621            $53,000.00
510017-100292 (Olde Sawmill Park)                          717292             6621              $7,500.00
510017-100353 (Sharon Meadows Park)                    717353       6621              $3,500.00
510017-100377 (Summitview Park)                              717377        6621            $65,500.00
510017-100381 (Thompson Park)                               717381       6621         $63,000.00
510017-100422 (Westgate Park)                                 717422       6621              $700.00
510017-100438 (Winchester Meadows Park)             717438             6621           $1,200.00
510017-100426 (Whetstone Park)                               717426       6621         $33,000.00
 
SECTION 2. That the 2013 Capital Improvements Budget Ord. 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510011-100000 / Swimming Facility Imp. / $3,157 (Voted Carryover)
Fund 702; Project 510319-100000 / Safe Playgrounds / $394,000 (Voted Carryover)
Fund 702; Project 510011-100009 / Maryland Pool Improvements / $358,515 (Voted Carryover)
Fund 702; Project 510017-100064 / Berliner Park / $0 (Voted Carryover)
Fund 702; Project 510017-100186/ Hauntz Park / $0 (Voted Carryover)
Fund 702; Project 510017-100194 / Hilliard Greene Park / $0 (Voted Carryover)
Fund 702; Project 510017-100239 / Lindbergh Park / $0 (Voted Carryover)
Fund 702; Project 510017-100263 / McKinley Park / $0 (Voted Carryover)
Fund 702; Project 510017-100273 / Moeller Park / $0 (Voted Carryover)
Fund 702; Project 510017-100284 / Northgate Park / $0 (Voted Carryover)
Fund 702; Project 510017-100292 / Olde Sawmill Park / $0 (Voted Carryover)
Fund 702; Project 510017-100353 / Sharon Meadows Park / $0 (Voted Carryover)
Fund 702; Project 510017-100377 / Summitview Park / $0 (Voted Carryover)
Fund 702; Project 510017-100381 / Thompson Park / $0 (Voted Carryover)
Fund 702; Project 510017-100422 / Westgate Park / $0 (Voted Carryover)
Fund 702; Project 510017-100438 / Winchester Meadows Park / $0 (Voted Carryover)
Fund 702; Project 510017-100426 / Whetstone Park / $0 (Voted Carryover)
 
 
AMENDED TO:
Fund 702; Project 510011-100000 / Swimming Facility Imp. / $0 (Voted Carryover)
Fund 702; Project 510319-100000 / Safe Playgrounds / $0 (Voted Carryover)
Fund 702; Project 510011-100009 / Maryland Pool Improvements / $55,672 (Voted Carryover)
Fund 702; Project 510017-100064 / Berliner Park / $189,788 (Voted Carryover)
Fund 702; Project 510017-100186 / Hauntz Park / $64,800 (Voted Carryover)
Fund 702; Project 510017-100194 / Hilliard Greene Park / $600 (Voted Carryover)
Fund 702; Project 510017-100239 / Lindbergh Park / $63,000 (Voted Carryover)
Fund 702; Project 510017-100263 / McKinley Park / $100,413 (Voted Carryover)
Fund 702; Project 510017-100273 / Moeller Park / $54,000 (Voted Carryover)
Fund 702; Project 510017-100284 / Northgate Park / $53,000 (Voted Carryover)
Fund 702; Project 510017-100292 / Olde Sawmill Park / $7,500 (Voted Carryover)
Fund 702; Project 510017-100353 / Sharon Meadows Park / $3,500 (Voted Carryover)
Fund 702; Project 510017-100377 / Summitview Park / $65,500 (Voted Carryover)
Fund 702; Project 510017-100381 / Thompson Park / $63,000 (Voted Carryover)
Fund 702; Project 510017-100422 / Westgate Park / $700 (Voted Carryover)
Fund 702; Project 510017-100438 / Winchester Meadows Park / $1,200 (Voted Carryover)
Fund 702; Project 510017-100426 / Whetstone Park / $33,000 (Voted Carryover)
 
 
SECTION 3.   That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Pavement Protectors dba M&D Blacktop Sealing for the Playground Improvements Project.
 
SECTION 4.   That the expenditure of $700,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
 
Project                                                           OCA Code    Object Level 3   Amount
510017-100064 (Berliner Park)                    721764           6621          $189,787.50
510017-100186(Hauntz Park)                     717186           6621            $64,800.00
510017-100194 (Hilliard Greene Park)        717194           6621                   $600.00
510017-100239 (Lindbergh Park)                717239           6621              $63,000.00
510017-100263 (McKinley Park)                 717263           6621            $100,412.50
510017-100273 (Moeller Park)                    717273           6621              $54,000.00
510017-100284 (Northgate Park)                 717284           6621              $53,000.00
510017-100292 (Olde Sawmill Park)           717292           6621                $7,500.00
510017-100353 (Sharon Meadows Park)     717353           6621                $3,500.00
510017-100377 (Summitview Park)              717377           6621              $65,500.00
510017-100381 (Thompson Park)               717381           6621            $63,000.00
510017-100422 (Westgate Park)                      717422           6621                   $700.00
510017-100438 (Winchester Meadows Park)  717438           6621                $1,200.00
510017-100426 (Whetstone Park)                    717426           6621              $33,000.00
 
 
SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.