Explanation
Background:
Bids were received by the Recreation and Parks Department on May 30, 2013 for the Clinton Como and Woodbridge Green Parks Improvements Project as follows:
Status Bid Amount
Builderscape MAJ $332,101.00
The work for which proposals are invited consists of the following base bid and alternates:
Base Bid: Park Improvements at Clinton Como and Woodbridge Green Parks for site demolition, grading, play equipment, asphalt paving, sports courts, site furnishings, landscaping and seeding.
Alternate #1: Provide and install one prefabricated shelter and concrete pad.
Alternate #3: Provide and install Timber Path with gravel infill.
Planning Areas:
Clinton Como Park (10): $269,613
Woodbridge Green Park (2): $62,488
Principal Parties:
Builderscape, Inc.
Ron Matthews (Contact)
7500 Industrial Parkway
Plain City, OH 43064
614-889-2533 (Phone)
20-0537419 compliant through: 5/3/2015
Title
To authorize the City Auditor to transfer $249,141.04 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the Clinton Como and Woodbridge Green Parks Improvements Project; to authorize the expenditure of $332,101.00 and a contingency of $33,299.00 for a total of $365,400.00 from the voted Recreation and Parks Bond Fund; and to declare an emergency. ($365,400.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on May 30, 2013 for the Clinton Como and Woodbridge Green Parks Improvements Project; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the Clinton Como and Woodbridge Green Parks Improvements Project; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
WHEREAS, the contract will be awarded to Builderscape, Inc as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work may proceed during the current construction season; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $249,141.04 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
440006-100000 (UIRF Improvements) 643056 6621 $72,799.80
510017-100000 (Park and Playground Development) 721700 6621 $17,708.50
510017-100043 (Festival Infrastructure) 721743 6621 $33,297.42
510112-100000 (Park Acquisition) 702112 6621 $125,335.32
TO:
Project OCA Code Object Level 3 Amount
510017-100100 (Clinton-Como Park) 717100 6621 $153,354.04
510017-100444 (Woodbridge Green Park) 717444 6621 $95,787.00
SECTION 2. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 440006-100000 / UIRF Improvements / $72,800 (Voted Carryover)
Fund 702; Project 510017-100000 / Park and Playground Dev./ $17,708 (Voted Carryover)
Fund 702; Project 510017-100043 / Festival Infrastructure / $33,297 (Voted Carryover)
Fund 702; Project 510112-100000 / Park Acquisition/ $244,250 (Voted Carryover)
Fund 702; Project 510017-100100 / Clinton-Como Park/ $0 (Voted Carryover)
Fund 702; Project 510017-100444 / Woodbridge Green Park/ $0 (Voted Carryover)
AMENDED TO:
Fund 702; Project 440006-100000 / UIRF Improvements / $0 (Voted Carryover)
Fund 702; Project 510017-100000 / Park and Playground Dev./ $0 (Voted Carryover)
Fund 702; Project 510017-100043 / Festival Infrastructure / $0 (Voted Carryover)
Fund 702; Project 510112-100000 / Park Acquisition/ $118,913 (Voted Carryover)
Fund 702; Project 510017-100100 / Clinton-Como Park/ $153,354 (Voted Carryover)
Fund 702; Project 510017-100444 / Woodbridge Green Park/ $95,787 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Builderscape, Inc. for the Clinton Como and Woodbridge Green Parks Improvements Project.
SECTION 4. That the expenditure of $365,400.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510017-100100 (Clinton-Como Park) 717100 6621 $153,354.00
510017-100444 (Woodbridge Green Park) 717444 6621 $95,787.00
510025-100001 (PA 10 Parkland Donations) 510901 6621 $116,259.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.