Explanation
Background: The City of Columbus is in partnership with Homeport to revitalize the housing development known as the American Addition located on the east side of Joyce Avenue between Dewey and 12th Avenues. Homeport has gained control of over 100 lots, mostly vacant, and will be constructing single family homes on these lots as the market demands. The City of Columbus has committed to reconstructing the streets and alleys at a cost of up to $11,000,000. Right-of-way improvements will be constructed in 4 phases, phase 1 will start construction this fall. Before construction can start the alleys must be cleared of overgrowth and scrub trees so overhead utilities can be relocated. The Operations staff trimmed the overgrowth and removed the smaller trees but lacked the equipment to remove the larger trees. Recreation & Parks provided the crew and equipment to remove these larger trees and has invoiced $38,301.96 for the work. It is necessary to reimburse the Recreation & Parks Department as soon as possible as the work has already been completed. The Development Department will provide the funds for reimbursement.
Fiscal Impact: $38,301.96 is available in the 2013 Capital Improvement Budget, in Fund 735 Northland and Other Acquisitions.
Emergency Justification: Emergency action is requested so that reimbursement can be made in a timely manner for work already completed by the Recreation & Parks Department.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash between projects within the Northland and Other Acquisitions Fund; to authorize the Director of Public Service to reimburse the Recreation and Parks Department for equipment and labor costs to clear American Addition alleys of large trees; to authorize the expenditure of $38,301.96 from the Northland and Other Acquisitions Fund; and to declare an emergency. ($38,301.96)
Body
WHEREAS, the City of Columbus is in partnership with Homeport to revitalize the housing development known as the American Addition; and
WHEREAS, the City is preparing to start Phase 1 construction of roadway streetscape and alley improvements; and
WHEREAS, prior to construction the alleys needed to be cleared of excess brush and trees so utilities can be relocated and alley work can be completed; and
WHEREAS, the City Operations staff cleared the alleys of the brush and smaller trees and Recreation & Parks used their resources to clear the larger trees; and
WHEREAS, the Recreation & Parks Department submitted an invoice to Public Service to cover the equipment and crew costs; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to reimburse the Recreation and Parks Department so that reimbursement can be made in a timely manner for work already completed by the Recreation & Parks Department, all for the immediate preservation of the public health, peace, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2013 Capital Improvement Budget, authorized by Ordinance 0645-2013, be amended as follows to provide sufficient budget authority for this expenditure:
Fund / Project No. / Project Name / C.I.B. Amount / Amended Amount / New C.I.B. Amount
735 / 590415-100000 / Economic & Community Development / $38,247.80 (carryover) / ($38,247.80) / $0
735 / 440104-100000 / Misc. Economic Development / $15,117.95 (carryover) / ($54.16) / $15,063.79
735 / 590415-100008 / American Addition Infrastructure / $0 / $38,301.96 / $38,301.96
Section 2. That in order to have sufficient cash for this project the City Auditor is authorized to transfer cash between projects within the Northland and Other Acquisitions Fund, Fund 735 as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 590415-100000 / Economic & Community Development / 06-6680 / 440735 / $38,247.80
735 / 440104-100000 / Misc. Economic Development / 06-6680 / 735020 / $54.16
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
735 / 590415-100008 / American Addition Infrastructure / 06-6680 / 751508 / $38,301.96
Section 3. That the Director of Public Service is hereby authorized to pay the invoice submitted by the Recreation and Parks Department in the amount of $38,301.96 for the costs of equipment and crew to remove large trees in the alleys in the American Addition so Phase 1 construction can begin which includes improvements to the alley ways.
Section 4. That for the purpose stated in Section 3, the expenditure of $38,301.96 from the Development Department, Division No. 44-01, Fund No. 735, Project No. 590415-100008 American Addition Infrastructure, OCA Code 751508, Object Level 3 - 6680 is hereby authorized.
Section 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administrating said project that the project has been completed and the monies are no longer required for said project.
Section 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.