Explanation
The Division of Police was granted funding from the U.S. Department of Justice, Bureau of Justice Assistance to be administered through the Franklin County Office of Homeland Security and Justice Programs to purchase a Time and Attendance System. Currently, the Division uses a highly manual and cumbersome set of processes and procedures to collect time and attendance information in order to complete payroll every two weeks for approximately 2,200 employees. This new software system will allow for the automated/electronic processing of timesheet information, leave and overtime requests, personnel data and scheduling, job postings, and standardized reporting among many other features. An increased level of data accuracy, accessibility, accountability, transparency, and security related to the Division's personnel transactions will be gained through the purchase and use of this system.
This project is being funded by a portion of the FY2010 Justice Assistance (JAG) Grant (10-JAG-2011) and the FY2012 Edward Byrne Memorial Justice Assistance (JAG) Grant (12-JAG-1000). The total cost of the Time and Attendance System software is $264,212.00, of which $228,436.00 will be funded by the JAG Grants and $35,776.00 will be funded through the Public Safety Voted Bond Fund. The $264,212.00 includes the purchase of the software package ($178,000) with the addition of one year of maintenance as well as the costs associated with the integration of existing software applications and data migration. Necessary equipment purchases, mostly related to high speed, commercial grade scanning equipment will be made separately using the remainder of the grant funds.
Request for Technical Proposal Information: After a pre-qualification process (a Request for a Statement of Qualifications) administered through the City's Purchasing Office, the Division solicited five vendors (2 MBE's, 1 FBE, and 2 MAJ's) to respond to a Request for Technical Proposal, Solicitation N...
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