Explanation
BACKGROUND: The Division of Police needs to procure uniforms for police officers and some civilian employees. This ordinance will enable the Division to purchase these uniforms from Roy Tailors in accordance with a Universal Term Contract established for this purpose by the Purchasing Office. There is also a need to appropriate $179,730.72 in the Division's General Government Grants Funds, Bulletproof Vest Partnership Project for these expenses.
Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase uniforms for 50 new recruits. Ten of these recruits' uniforms are funded in the Public Safety Initiative Fund.
Bid Information: The Purchasing Office has set up an universal term contract FL004338 for the purchase of uniforms. This UTC was made in response to bid # SA003196.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., expires 10/09/2014.
Emergency Designation: Emergency legislation is requested because the Division needs to order replacement items as soon as practical, to outfit the current recruit class, and to complete any emergency requests.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,000,000.00 from the Division of Police General Fund Budget, the Public Safety Initiative Fund, and the Division's General Government Grant Fund for the purchase of uniforms. The Division of Police spent or encumbered $1,512,600.00 in the 2011 Police General Fund budget for uniforms. A total of $1,675,372.00 was spent or encumbered on uniforms in 2012.
Title
To authorize an appropriation in the General Government Grants Fund, to authorize the transfer of funds within the Division of Police's General Fund budget, to authorize the Finance and Management Director to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police from an existing Universal Term Contract, to authorize the total expenditure of $1,000,000.00 from the General Fund, the Public Safety Initiative Fund, and the General Government Grants Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, there is a need to appropriate General Government Grants Funds; and
WHEREAS, funds need to be transferred within the Division of Police's General Fund budget to align budget authority with expenditures; and
WHEREAS, the Purchasing Office has an existing Universal Term Contract FL004338 for the purchase of uniforms; and
WHEREAS, the Division of Police has an immediate need for uniforms for its personnel; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms and to transfer funds for the preservation of the public, health, peace, property, safety, welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order in the amount of $1,000,000.00 to Roy Tailors Uniform Company of Columbus, Inc. for the purchase of uniforms for the Division of Police on the basis of UTC # FL004338.
SECTION 2. That the City Auditor is hereby authorized to appropriate $179,730.72 within the unallocated balance of the General Government Grants Fund as follows:
Dept. 30-03|Fund 220|OCA 331025| Grant No. 331025| Obj Lvl (1) 02|Obj Lvl (3) 2221|Amount $179,730.72
SECTION 3. That funds in the Division of Police's General Fund budget be transferred as follows:
From:
OBJ LEVEL (1) 10 | OBJECT LEVEL (3) 5501 | OCA # 900076 | AMOUNT $169,720.00
To:
OBJ LEVEL (1) 02 | OBJECT LEVEL (3) 2221 | OCA # 300327 | AMOUNT $169,720.00
SECTION 4. That the expenditure of $1,000,000.00, or so much thereof as may be needed, is hereby authorized as follows:
|Div. 30-03| Fund 010 | Obj. Lvl (1) 02 | Obj. Lvl (3) 2221 | OCA Code 300327 | $777,839.28 |
|Div. 30-03| Fund 220|Grant-No.331025| Obj. Lvl (1) 02| Obj. Lvl. (3) 2221| OCA 331025| |$179,730.72|
|Div. 30-03| Fund 016| Obj. Lvl (1) 02| Obj. Lvl (3) 2221| OCA Code 300316| $42,430.00|
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.