Explanation
Currently, the Recreation and Parks Department utilizes an Activenet software application that has assisted with the automation of the department's business and management operations. The system centralizes all data and provides around-the-clock access for citizens to register for activities and facility rentals via the Internet, ID cards for individuals who participate at recreation facilities and events, marketing and informational tools that help keep the citizens informed of various programs and activities, and provides resources for security measures at the department's recreation centers and swimming pools among various other services. This software also provides for accurate accounting and a means to audit revenues collected in relation to the above activities.
Passage of this legislation will authorize the Director of the Recreation and Parks Department to extend the term of the current contract (EL012889) with The Active Network LTD. This modification and extension will renew the contract for software support and transaction fees associated with Activenet in the total amount of $90,000.00 for a period of June 1, 2013 through May 31, 2014.
The funding for the software maintenance and support are collected via transaction service fees from the online users.
Principle Parties:
The Active Network
10182 Telesis Court Suite 100
San Diego, CA 92121-4777
858-964-3800
FID# 330884962
Fiscal Impact:
$90,000.00 for Recreation and Parks Fund 285
Title
To authorize the Director of Recreation and Parks to renew an existing contract for maintenance and support on the Activenet software application with The Active Network, LTD in accordance with the sole source procurement provisions of the Columbus City Code; to authorize the expenditure of $90,000.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($90,000.00)
Body
WHEREAS, the Department of Recreation and Parks has a need to renew the contract with The Active Network, LTD for services associated with the existing software application known as Activenet in accordance with the provisions of the sole source procurement of the Columbus City Code Section 329.07; and
WHEREAS, it is necessary to modify the contract amount for The Active Network, LTD for the contract period June 1, 2013 to May 31, 2014, and all other aspects of the contract shall remain the same; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this contract renewal, modification and expenditure of said funds to provide uninterrupted service, maintenance and support, provided by The Active Network, LTD, thereby preserving the public health, property, safety, and welfare of the public; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMUBS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to renew a contract with The Active Network, LTD for maintenance and support of the Activenet system in agreement with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 2. That the Director of Recreation and Parks be and is hereby authorized to modify the contract amount for The Active Network, LTD for contract period June 1, 2013 to May 31, 2014, and all other aspects of the contract shall remain the same.
SECTION 3. That the expenditure of $90,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Fund OCA OL3 Amount
285 510297 3369 $90,000.00
SECTION 4. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.