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File #: 1339-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/28/2013 In control: Technology Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Director of the Department of Technology, to enter into an agreement and establish a purchase order with Print Solutions Today, LLC, for paper and envelope printing services; to authorize the expenditure of $88,444.60 from the Department of Technology Internal Services Fund; and to declare an emergency. ($88,444.60)
Attachments: 1. AwardLetter Paper and Envelopes 2013 (2), 2. Bid Tab SA004909
Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology, to enter into an agreement and establish a purchase order with Print Solutions Today, LLC, for paper and envelope printing services. These services are required to support public utilities billing, payroll processing, income tax collections and police property room management. The term of this agreement is for one year from the date of a certified purchase order. The agreement may be renewed annually for two additional one year terms by mutual agreement and approval of proper City authorities. The cost of the service provided under this agreement/purchase order is $88,444.60.

The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004909. Three responses to this solicitation were received by the bid opening date of May 2, 2013. Print Solutions Today,LLC is the lowest responsive and responsible and best bidder for items; 1-4, 6-7, and 9-14 within SA004909. Information Data Products, Inc. was the lowest bidder for items 5 and 8 totaling $2,155.00. See - Bid Award SA004909 attachment.

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier and ensure on time delivery of printed materials.

FISCAL IMPACT:
The funds for this purchase in the total amount of $88,444.60 are budgeted and available within the Department of Technology, Internal Services Fund.

CONTRACT COMPLIANCE :
Vendor Name: Print Solutions Today LLC FID/CC#: 27-1305650 Expiration Date: 03/12/2014

Title

To authorize the Director of the Department of Technology, to enter into an agreement and establish a purchase order with Print Solutions Today, LLC, for paper and envelope printing services; to authorize the expenditure of $88,444.60 from the Department of Technology Internal Services Fund; and to declare an emerg...

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