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File #: 1491-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/12/2013 In control: Recreation & Parks Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the City Auditor to transfer $227,595.50 within the Build America Bond Fund 746 and $349,597.50 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with General Maintenance & Engineering Company for the Roof Renovations 2013 Project; to authorize the expenditure of $227,595.50 from the Build America Bond Fund 746 and $349,597.50 from the voted Recreation and Parks Bond Fund 702 for a total expenditure of 577,193.00; and to declare an emergency. ($577,193.00)
Explanation
Background:
Bids were received by the Recreation and Parks Department on June 4, 2013 for the Roof Renovations 2013 Project as follows:
                                                            Status                  Bid Amount
                  General Maintenance            MAJ                  $477,193
                  Smith Roofing                        MAJ                  $563,250
                  Sky Roofing                        MAJ                  Bid Rejected due to lack of surety
                        
      
The work for which proposals are invited consists of the following and alternate:
Base Bid: for the roof repairs/ replacement at Marion Franklin Recreation Center, Douglas Recreation Center, Howard Recreation Center, Carriage Place Recreation Center, Dodge Recreation Center, Schiller Recreation Center, Driving Park Recreation Center, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Alternate #4:  for applying two coats of roof coating in lieu of Black Night Tar Pitch and pea gravel.
 
Contingency has been set higher for this project due to the unknown condition of the decking at Marion Franklin Recreation Center and the concern that a majority of it may require replacement. $477,193.00 is the awarded bid, and a contingency of $100,000.00 for a total of $577,193.00
 
Principal Parties:
General Maintenance & Engineering Company
Greg Hilling (Contact)
1231 McKinley Ave.
Columbus, OH 43222
614-279-8611 (Phone)
31-4188545 compliant through: 3/7/15
 
Title
 
To authorize the City Auditor to transfer $227,595.50 within the Build America Bond Fund 746 and $349,597.50 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with General Maintenance & Engineering Company for the Roof Renovations 2013 Project; to authorize the expenditure of $227,595.50 from the Build America Bond Fund 746 and $349,597.50 from the voted  Recreation and Parks Bond Fund 702 for a total expenditure of 577,193.00; and to declare an emergency.  ($577,193.00)
Body
 
WHEREAS, bids were received by the Recreation and Parks Department on  June 4, 2013 for the Roof Renovations 2013 Project; and
WHEREAS, funds are being moved to alternate projects within Funds 702 and 746 to establish correct funding project detail location for the Roof Renovations 2013 Project; and
 
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
 
WHEREAS, the contract will be awarded to General Maintenance & Engineering, as the lowest and best responsive bidder; and
 
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work may proceed during the current construction season; NOW THEREFORE
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the City Auditor is hereby authorized to transfer $227,595.50 within the Build America Bond Fund 746 and $349,597.50 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
 
Fund 746
FROM:
Project                                                                       OCA Code   Object Level 3   Amount
510011-100005 (Bath House Improvements)                    761105           6621      $226,729.09
510011-100013 (Dodge Pool Replacement)       761113           6621                 $0.45
510035-100045 (Shelter Improvements)                              763545           6621             $865.96
 
TO:
Project                                                                       OCA Code   Object Level 3   Amount
510035-100024 (Roof Improvements)      728053           6621      $227,595.50
 
Fund 702
FROM:
Project                                                                       OCA Code   Object Level 3   Amount
510011-100009 (Maryland Pool Improvements)                    721109           6621      $349,597.50
 
TO:
Project                                                                       OCA Code   Object Level 3   Amount
510035-100173 (Marion Franklin Rec. Center)      723573           6621      $289,597.50
510035-100020 (Driving Park Rec. Center)      723520           6621      $  60,000.00
 
 
SECTION 2. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510011-100009 / Maryland Pool Imp./ $708,113 (Voted Carryover)
Fund 702; Project 510035-100173 / Marion Franklin Rec. Center / $0 (Voted Carryover)
Fund 702; Project 510035-100020 / Driving Park Rec. Center / $0 (Voted Carryover)
Fund 746; Project 510011-100005/Bath House Improvements/$226,730 (Voted Carryover)
Fund 746; Project 510011-100013/Dodge Pool Replacement/$1(Voted Carryover
Fund 746; Project 510035-100045/Shelter Improvements/$866 (Cancellation)
Fund 746; Project 510035-100024 /Roof Improvements/$0 (Voted Carryover)
 
 
AMENDED TO:
Fund 702; Project 510011-100009 / Maryland Pool Imp./ $358,515 (Voted Carryover)
Fund 702; Project 510035-100173 / Marion Franklin Rec. Center / $289,598 (Voted Carryover)
Fund 702; Project 510035-100020 / Driving Park Rec. Center / $60,000 (Voted Carryover)
Fund 746; Project 510011-100005/Bath House Improvements/$0(Voted Carryover)
Fund 746; Project 510011-100013/Dodge Pool Replacement/$0(Voted Carryover
Fund 746; Project 510035-100045/Shelter Improvements/$0(Cancellation)
Fund 746; Project 510035-100024 /Roof Improvements/$227,597 (Voted Carryover)
 
 
SECTION 3.   That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with General Maintenance & Engineering Company for the Roof Renovations 2013 Project.
 
SECTION 4.   That the expenditure of $577,193.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Build America Bond Fund 746 and the Voted Recreation and Parks Bond Fund 702 as follows:
 
Fund 746
Project                                                                          OCA Code    Object Level 3   Amount
510035-100024 (Roof Improvements)      728053           6621       $227,595.50
 
Fund 702
Project                                                                          OCA Code    Object Level 3   Amount
510035-100173 (Marion Franklin Rec. Center)      723573           6621       $289,597.50
510035-100020 (Driving Park Rec. Center)      723520           6621       $  60,000.00
 
SECTION 5.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6.   That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.