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File #: 1492-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/12/2013 In control: Public Service & Transportation Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To amend the 2013 Capital Improvement Budget, to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Co. for construction services in connection with the Bikeway Development - Spot and Miscellaneous Improvements project; to provide for the payment of construction administration and inspection services in connection with the project; to authorize the expenditure of up to $368,273.49 from the Streets and Highways Bonds Fund; and to declare an emergency. ($368,273.49)
Explanation
1.      BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Bikeway Development - Spot and Miscellaneous Improvements project and to provide payment for construction administration and inspection services.  
 
The Bikeway Development - Spot and Miscellaneous Improvements project consists of the improvement of bicycle and pedestrian crossings at the intersections of College Avenue and Petzinger Road and Livingston Avenue and Alum Creek Trail by means of improved signage and signalization.
The estimated Notice to Proceed date is July 17, 2013.  The project was let by the Office of Support Services through Vendor Services and Bid Express.  Two bids were received on May 28, 2013, (two majority) and tabulated as follows:   
      
Company Name                                         Bid Amt                   City/State             Majority/MBE/FBE
Decker Construction Company                   $328,815.62       Columbus, OH               Majority
Complete General Construction Co.      $333,006.20.       Columbus, OH               Majority
Award is to be made to Decker Construction Company as the lowest, responsive, responsible and best bidder.  The contract amount will be $328,815.62.  The amount for construction administration and inspection services will be $39,457.87.  The legislated amount is $368,273.49.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2.  CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is 310983557 and expires 2/3/14.
3.  FISCAL IMPACT
Funds in the amount of $368,273.49 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale
 
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved intersections to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2013 Capital Improvement Budget, to authorize the City Auditor to transfer cash and appropriation between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Decker Construction Co. for construction services in connection with the Bikeway Development - Spot and Miscellaneous Improvements project; to provide for the payment of construction administration and inspection services in connection with the project; to authorize the expenditure of up to $368,273.49 from the Streets and Highways Bonds Fund; and to declare an emergency. ($368,273.49)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Bikeway Development - Spot and Miscellaneous Improvements; and
WHEREAS, this project consists of  the improvement of bicycle and pedestrian crossings at the intersections of College Avenue and Petzinger Road and Livingston Avenue and Alum Creek Trail by means of improved signage, signalization; and
WHEREAS, Decker Construction Company will be awarded the contract for the Bikeway Development - Spot and Miscellaneous Improvements project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
 
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improvements planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 590127-100000 / Spring Sandusky Interchange(Voted Carryover) / $0.00 / $46,574.00 / $46,574.00(encumbrance cancellation)
 
704 / 540002-100010 / Bikeway Development - Bike Hitches/Racks (Voted Carryover) / $40,000.00 / ($40,000.00) / $0.00
704 / 540002-100026 / Bikeway Development - Pavement Markings (Voted Carryover) / $51,119.00 / ($31,119.00) / $20,000.00
704 / 540002-100032 / Bikeway Development - Rehabilitation (Voted Carryover) / $67,273.00 / ($67,273.00) / $0.00
704 / 540002-100037 / Bikeway Development - Sullivant East-West Connector (Voted Carryover) / $151,297.00 / ($151,297.00) / $0.00
704 / 540002-100041 / Bikeway Development - North Hague - Whitethorne Ave. (Voted Carryover) / $60,000.00 / ($60,000.00) / $0.00
704 / 590127-100000 / Spring Sandusky Interchange(Voted Carryover) / $46,574.00 / ($18,586.00) / $27,989.00
704 / 540002-100002 / Bikeway Development - Spot Improvements (Voted Carryover) / $0.00 / $368,274.00 / $368,274.00
704 / 540002-100002 / Bikeway Development - Spot Improvements (Voted 2008) / $264,544.00 / ($264,544.00) / $0.00
704 / 540002-100047 / Bikeway Development - Downtown Projects (Voted 2008) / $400,000.00 / ($85,145.00) / $314,855.00
704 / 540002-100010 / Bikeway Development - Bike Hitches/Racks (Voted 2008) / $0.00 / $40,000.00 / $40,000.00
704 / 540002-100026 / Bikeway Development - Pavement Markings (Voted 2008) / $35,456.00 / $31,119.00 / $66,575.00
704 / 540002-100032 / Bikeway Development - Rehabilitation (Voted 2008) / $0.00 / $67,273.00 / $67,273.00
704 / 540002-100037 / Bikeway Development - Sullivant East-West Connector (Voted 2008) / $0.00 / $151,297.00 / $151,297.00
704 / 540002-100041 / Bikeway Development - North Hague - Whitethorne Ave. (Voted 2008) / $0.00 / $60,000.00 / $60,000.00
SECTION 2.  That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704,  as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100010 / Bikeway Development - Bike Hitches/Racks / 06-6600 / 740210 / $40,000.00
704 / 540002-100026 / Bikeway Development - Pavement Markings / 06-6600 / 740226 / $31,118.26
704 / 540002-100032 / Bikeway Development - Rehabilitation / 06-6600 / 740232 / $67,272.29
704 / 540002-100037 / Bikeway Dev. - Sullivant East-West Connector / 06-6600 / 740237 / $151,297.72
704 / 540002-100041 / Bikeway Dev. - N. Hague - Whitethorne Ave. / 06-6600 / 750241 / $60,000.00
704 / 590127-100000 / Spring Sandusky Interchange/ 06-6600 / 590127 / $18,585.22
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100002 / Bikeway Development - Spot Improvements/ 06-6600 / 740202 / $368,273.49
SECTION 3.  That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204 for the construction of the Bikeway Development - Spot and Miscellaneous Improvements project in the amount of $328,815.62 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $39,457.87.
SECTION 4.  That for the purpose of paying the cost of the contract and inspection, the sum of $368,273.49 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bond Funds, No. 704, for the Division of Design and Construction, Dept.-Div. 59-10, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount  
704 / 540002-100002 / Bikeway Development - Spot and Misc. Improvements/ 06-6631 / 740202 / $328,815.62
 
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100002 / Bikeway Development - Spot and Misc. Improvements / 06-6687 / 740202 / $39,457.87
SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
 
SECTION 8.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.