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File #: 1493-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/12/2013 In control: Public Service & Transportation Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To amend the 2013 Capital Improvement Budget, to authorize the City Auditor to transfer cash and appropriation between projects within the Public Service Build America Bonds Fund; to allow the Director of Public Service to enter into agreement with the Ohio Department of Transportation for ODOT’s FRA-317-0.34 (PID 79315) project; to authorize the expenditure of $6,098.00 from the Public Service Build America Bonds fund; and to declare an emergency. ($6,098.00)
Explanation
 
1.  BACKGROUND
This ordinance authorizes the Director of Public Service to enter into agreement with and provide additional funding to the Ohio Department of Transportation (ODOT) to perform the rehabilitation of parts of SR 317 from Columbus corp. limit at the east end of the bridge over Big Walnut Creek to the Groveport corp. limit lying within the City of Columbus (FRA-317-0.34, PID 79315).    
 
Ordinance 0811-2013 authorized the Director of Public Service to provide funds to ODOT prior to ODOT opening bids and if additional funds were needed after the bid opening, the Director of Public Service would seek Council approval for the additional funds.  ODOT opened bids in May 2013 and additional City funding is needed to proceed with the project.
 
2.  FISCAL IMPACT
The additional funding needed for the Department of Public Service's portion of the project is $6,098.00.  The total amount the City is contributing through the Department of Public Service is $62,088.00 ($55,990.00 (Ord. 0811-2013)) plus $6,098.00 (authorized by this ordinance).  An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.  
 
3.  EMERGENCY DESIGNATION
Emergency action is requested in order to meet ODOT's construction schedule.
 
Title
 
To amend the 2013 Capital Improvement Budget, to authorize the City Auditor to transfer cash and appropriation between projects within the Public Service Build America Bonds Fund; to allow the Director of Public Service to enter into agreement with the Ohio Department of Transportation for ODOT's FRA-317-0.34 (PID 79315) project; to authorize the expenditure of $6,098.00 from the Public Service Build America Bonds fund; and to declare an emergency. ($6,098.00)
 
Body
 
WHEREAS, the City has partnered with the Ohio Department of Transportation order to construct improvements on SR 317 over Big Walnut Creek ((FRA-317-0.34, PID 79315); and
 
WHEREAS, the Ohio Department of Transportation advertised for construction services and the bid amount came in higher than estimated; and
 
WHEREAS, a 4% local match is required for this project; and
 
WHEREAS, it is necessary to enter into agreement and provide this funding to ODOT; and
 
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
 
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is necessary to provide funding at the earliest possible time to ODOT to maintain the project schedule thereby preserving the public health, peace, property, safety and welfare; now, therefore; now therefore,
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
 
Fund / Project / Project Name / Current / Change / Amended
746 / 530282-100056 / Resurfacing-2010 - Project 5 (Voted Carryover) / $0.00 / $74,014.00 / $74,014.00 (Encumbrance cancellation)
746 / 530282-100056 / Resurfacing-2010 - Project 5 (Voted Carryover) / $74,014.00 / ($6,098) / $67,916
746 / 530282-100070 / Resurfacing - Urban Paving - SR317 - London-Groveport Road (Voted Carryover) / $0.00 / $6,098.00 / $6,098.00
 
SECTION 2.  That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Public Service Gov'l Build America Bonds Fund, No. 746, as follows:
 
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530282-100056 / Resurfacing-2010 - Project 5 / 06-6600 / 768256 / $6,098.00
 
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530282-100070 / Resurfacing - Urban Paving - SR317 - London-Groveport Road / 06-6600 / 768270 / $6,098.00
 
SECTION 3.  That the Director of Public Service is authorized to enter into agreement with the Ohio
Department of Transportation and provide funding in the amount of $6,098.00 in order to construct improvements on SR 317 over Big Walnut Creek ((FRA-317-0.34, PID 79315).
 
SECTION 4.  That for the purpose of providing the local match to ODOT for this project, the sum of $6,098.00 or so much thereof as may be needed, is hereby authorized to be expended from the Public Service Gov'l Build America Bonds Fund, No. 746 as follows:
 
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
746 / 530282-100070 / / Resurfacing - Urban Paving - SR317 - London-Groveport Road / 06-6631 / 768270 / $6,098.00
 
SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
 
SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
 
SECTION 7.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
 
SECTION 8.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.