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File #: 1530-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/13/2013 In control: Public Service & Transportation Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to cancel an existing Auditor’s Certificate; to authorize the City Auditor to transfer cash between projects within the same fund; to authorize the Director of Public Service to enter into contract with George J. Igel & Co., Inc., and to provide for the payment of construction administration and inspection services in connection with the Intersection Improvements - Livingston Avenue project; to authorize the expenditure of $710,202.85 from Fund 704 Streets and Highways G.O. Bonds; to authorize the expenditure of $253,593.54 from Fund 735 Northland and Other Acquisitions; and to declare an emergency. ($963,796.39)
Sponsors: Eileen Y. Paley, Hearcel Craig
Explanation
 
1.      BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Intersection Improvements - Livingston Avenue project and to provide payment for construction administration and inspection services.  
 
The Intersection Improvements - Livingston Avenue project consists of Livingston Avenue streetscape improvements from Ohio to Wilson and crosswalk improvements at the intersections of Livingston and Kelton and Livingston at Fairwood.
 
The estimated Notice to Proceed date is July 17, 2013.  The project was let by the Office of Support Services through Vendor Services and Bid Express.  Three bids were received on May 28, 2013, (three majority) and tabulated as follows:   
      
Company Name                                         Bid Amt                   City/State             Majority/MBE/FBE
George J. Igel & Co., Inc.                  $860,532.49          Columbus, OH               Majority
Columbus Asphalt Paving, Inc.                   $937,345.86          Gahanna, OH                 Majority
Complete General Construction Co.      $1,028,172.39       Columbus, OH               Majority
Award is to be made to George J. Igel & Co., Inc. as the lowest, responsive, responsible and best bidder.  The contract amount will be $860,532.49.  The amount for construction administration and inspection services will be $103,263.90.  The legislated amount is $963,796.39.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against George J. Igel & Co., Inc.
 
2.  CONTRACT COMPLIANCE
The contract compliance number for George J. Igel & Co., Inc. is 314214570 and expires 12/20/14.
 
3.  FISCAL IMPACT
Funds in the amount of $963,796.39 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service and the Northland and Other Acquisitions bond Fund in the Department of Development.  An amendment to the 2013 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure and will be reimburse after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved intersections to be available to the public for the highest provision of vehicular and pedestrian safety.
 
Title
 
To amend the 2013 Capital Improvement Budget;  to authorize the City Auditor to cancel an existing Auditor's Certificate; to authorize the City Auditor to transfer cash between projects within the same fund; to authorize the Director of Public Service to enter into contract with George J. Igel & Co., Inc., and to provide for the payment of construction administration and inspection services in connection with the Intersection Improvements - Livingston Avenue project; to authorize the expenditure of $710,202.85 from Fund 704 Streets and Highways G.O. Bonds; to authorize the expenditure of $253,593.54 from Fund 735 Northland and Other Acquisitions; and to declare an emergency. ($963,796.39)
Body
 
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Intersection Improvements - Livingston Avenue project; and
 
WHEREAS, this project consists of Livingston Avenue streetscape improvements from Ohio to Wilson and crosswalk improvements at the intersections of Livingston and Kelton and Livingston at Fairwood; and
 
WHEREAS, George J. Igel & Co., Inc. will be awarded the contract for the Intersection Improvements - Livingston Avenue project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
 
WHEREAS;      It is necessary to cancel the balance on Auditor Certificate AC032529 and to transfer cash between projects within the same fund in order to provide sufficient funding for this project; and
 
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
 
Fund / Project No. / Project Name / C.I.B. Amount / Amended Amount / New C.I.B. Amount
735 / 590415-100008 / American Addition Infrastructure (Carryover) / $0 / $253,594.00 / $253,594.00 (cancellation)
 
735 / 590415-100008 / American Addition Infrastructure (Carryover) / $253,594.00 / ($253,594.00) / $0
735 / 530086-100005 / Intersection Improvements-Livingston Ave. / $0 / $253,594.00 / $253,594.00
 
704 / 530801-100003 / Downtown Streetscape - CCAD (Carryover) / $206,887.00 / ($206,887.00) / $0
704 / 590131-100000 / Miscellaneous Developments (Carryover) / $3,819.00 / ($3,317.00) / $502.00
704 / 530086-100005 / Intersection Improvements-Livingston Ave. (Carryover) / $500,000.00 / $210,203.00 / $710,203.00
 
SECTION 2.      That the City Auditor is hereby authorized to cancel the balance of $253,593.54 from Auditor Certificate No. AC 032529 to provide funding for the Intersection Improvements - Livingston Avenue project.
 
SECTION 3.  That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704 and the Northland and other acquisitions Fund, No. 735,  as follows:
 
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530801-100003 / Downtown Streetscape - CCAD / 06-6600 / 748013 / $206,886.46
704 / 590131-100000 / Miscellaneous Developments / 06-6600 / 591132 / $3,316.39
735 / 590415-100008 / American Addition Infrastructure / 06-6600 / 751508 / $253,593.54
 
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100005 / Intersection Improvements-Livingston Ave. / 06-6600 / 748605 / $210,202.85
735 / 530086-100005 / Intersection Improvements-Livingston Ave. / 06-6600 / 735865 / $253,593.54
 
SECTION 4.  That the Director of Public Service be and is hereby authorized to enter into contract with George J. Igel & Co., Inc., 2040 Alum Creek Drive, Columbus, Ohio 43207 for the construction of the Intersection Improvements - Livingston Avenue project in the amount of $860,532.49 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $103,263.90.
 
SECTION 5.  That for the purpose of paying the cost of the contract and inspection, the sum of $963,796.39 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bond Funds, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, and the Northland and other acquisitions fund, No. 735 for the Development Department 44-01 as follows:
 
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100005 / Intersection Improvements-Livingston Ave. / 06-6631 / 748605 / $634,109.69
735 / 530086-100005 / Intersection Improvements-Livingston Ave. / 06-6631 / 735865 / $226,422.80
 
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530086-100005 / Intersection Improvements-Livingston Ave. / 06-6687 / 748605 / $76,093.16
735 / 530086-100005 / Intersection Improvements-Livingston Ave. / 06-6687 / 735865 / $27,170.74
 
SECTION 6.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
 
SECTION 8.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.