Explanation
BACKGROUND:
Need: The purpose of this legislation is to amend the 2013 CIB and authorize the expenditure of $81,244.11 for miscellaneous fire, rescue and medic equipment for Division of Fire operations; said equipment will be informally bid, or acquired via quotes solicited from existing universal term contract vendors, and will be used to supply emergency response apparatus that is currently under construction via a separately awarded bid solicitation. This procurement method is more cost effective compared to bidding the apparatus and equipment in a single bid solicitation, as vendor mark-up is avoided when dealing directly with authorized vendors.
Bid Information: Funds are needed for various purchases of fire, rescue and medic equipment to supply fire apparatus currently in construction. The competitive bidding process for the purchase of this equipment is followed and once competitive bids are received and/or quotes are solicited from existing universal term contract vendors, funds are encumbered against the certificate.
Contract Compliance: N/A
FISCAL IMPACT:
Budgeted Amount: Funding is available within Fire's approved Safety Voted Bond Funds, Apparatus Replacement Projects.
Title
To authorize the Director of Public Safety to expend $81,244.11 for miscellaneous fire, rescue and medic equipment from the Safety Voted Bond Fund; to amend the 2013 CIB; and to declare an emergency. ($81,244.11)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget for purposes to provide sufficent budget authority for the project expenditures; and
WHEREAS, the purchase of various fire, rescue and medic equipment has been approved as part of Capital Improvement Project Nos. 340101 and 340102 (Fire Apparatus Replacement); and
WHEREAS, it is now necessary to provide funds for miscellaneous equipment purchases to equip Division of Fire apparatus; and
WHEREAS, once competitive bids and/or quotes from existing universal term contracts are received, funds are encumbered against the certificate; and
WHEREAS, all expenditures from this project will be in compliance with competitive bid practices as set forth in the City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to provide funds for miscellaneous fire equipment purchases for the Division of Fire, thereby preserving the public health, peace, property, safety and welfare; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the 2013 Capital Improvements budget Ordinance No. 0645-2013 is hereby amended as follows:
Fund 701 Current Revised Difference
Fire Apparatus Replacement 340101-100000 $23,850 $34,547 $10,697
SECTION 2. That the Safety Director be and he is hereby authorized to expend as needed, funding for various fire equipment purchases for the Division of Fire.
SECTION 3. That the procurement of all supplies and equipment shall be conducted in accordance with the provisions of Section 329.06 unless otherwise provided in Sections 329.07, 329.13, 329.22 or 329.24; awards will be based on quotes solicited by the Purchasing Office, and will not exceed $20,000.00 per award, unless via a current universal term contract. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
SECTION 4. That an expenditure of $81,244.11, or so much thereof, as may be necessary, be and it is hereby authorized and directed from Division of Fire, Division No. 30-04, Safety Voted Bond Fund 701, OCA 644559, as follows:
$34,546.35 ~ Project 340101-100000 ~ OL3 Code 6641
$46,697.76 ~ Project 340101-100002 ~ OL3 Code 6642
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.