header-left
Share to Facebook Share to Twitter Bookmark and Share
File #: 1259-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/16/2013 In control: Public Safety & Judiciary Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Municipal Court Clerk to enter into contract with Apelles, LLC for the provision of collection services; to authorize an expenditure up to $85,000.00 from the Municipal Court Clerk Collection Fund; and to declare an emergency. ($85,000.00)
Explanation
Background:  
Ordinance 1058-2010 authorized the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into a three year contract, with three consecutive one year renewal options with Apelles, LLC for the provision of collection services for the Municipal Court Clerk's Office.
 
This legislation authorizes the Municipal Court Clerk to enter into the first consecutive one year renewal option with Apelles, LLC for the provision of collection services.
 
The contract is self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24, ORC 2335.19 and Ordinance 0130-2009,  thereby, negating any costs to the City of Columbus for this service.    
 
Bid Information:
A formal bid process for the collection services was conducted through SA003606, in accordance with Columbus City Codes, Chapter 329.  The proposals were reviewed by a committee and evaluated in accordance with the committee's criteria. Apelles, LLC achieved the highest score.  In agreement with the committee, the Municipal Court Clerk awarded the bid to Apelles, LLC.  
 
Contracts:
Ordinance 1058-2010; EL010685: $90,000.00
Ordinance 0768-2011; EL011770; $105,000.00
Ordinance 0513-2012; EL012841; $90,000.00
Ordinance 1259-2013; $85,000.00
Contract Compliance Number:  41-2104380
Expiration: 5/15/2014
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency:  Emergency declaration is requested for the continuity of the collection services.
Fiscal Impact:   Funds totaling $85,000.00 are available within the 2013 collection fund budget.
Title
To authorize the Municipal Court Clerk to enter into contract with Apelles, LLC for the provision of collection services; to authorize an expenditure up to $85,000.00 from the Municipal Court Clerk Collection Fund; and to declare an emergency. ($85,000.00)
Body
 
WHEREAS, it is necessary to enter into the first consecutive one year renewal option with Apelles, LLC to collect the accounts receivables for the Municipal Court Clerk; and
WHEREAS, an emergency exists in the daily operations of the Municipal Court Clerk, in that it is immediately necessary to authorize said contract for the collection services without interruption, for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1.  That the Municipal Court Clerk is hereby authorized to enter into the first consecutive one year renewal option with Apelles, LLC for the provision of collection services for Municipal Court Clerk's Office.
Section 2.  That the expenditure of $85,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Collection Fund,  fund 295, department 2601, oca 261295, object level one 03, object level three - 3336  to contract with Apelles, LLC.
 
Section 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.  
 
Section 3.  That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.