Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes school flashers, pavement marking materials, traffic signs and traffic signals throughout the city, these purchases can be capitalized. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. The Purchasing Office has completed bidding or has established universal term contracts (UTC) for the purchase of these commodities.
This ordinance authorizes purchases of commodities per terms and conditions of these existing UTC contracts or bidding that has been completed:
Baldwin & Sours, Inc.
5263 Trabue Road
Columbus, Ohio 43228
School Flasher Units
FL004931/SA003915: $168,315.00
Pedestrian Signal Equipment
FL005336/SA004507: $60,000.00
Audible Pedestrian Signals
TBD/SA004910: $85,000.00
General Supply & Services, Inc.
School Flasher Poles and Foundations
FL004934/SA003916: $57,454.00
Strain Poles
FL005381/SA004589: $20,000.00
General Traffic Equipment Co.
259 Broadway
Newburgh, NY 12550
Pedestrian Signal Equipment
FL005335\SA004507: $26,000.00
Path Master, Inc.
1960 Midway Dr.
Twinsburg, OH 44087
Pedestrian Signal Equipment
FL005334\SA004507: $36,000.00
Signal Tethering Supplies
RP032365/SO043259/BE018840: $16,453.00
Pedestal Poles
FL005337/SA004501: $100,000.00
Strain Poles
FL005382/SA004589: $90,000.00
Traffic Control Products, Inc.
Signal Loop Sealant
FL005309/SA004484: $43,000.00
VSI Sales, LLC.
Pedestal Poles
FL005338/SA004501: $25,000.00
Ennis Paint, Inc. dba Ennis Traffic Safety Solutions
Pavement Marking Materials
FL004932/SA003907: $250,000.00
Potters Industries
Reflective Glass Spheres
FL005137/SA004218: $50,000.00
Flint Trading, Inc.
Performed Thermoplastic Materials
FL004970/SA003971: $50,000.00
Qwick Kurb
Longitudinal Channelizers
FL005130/SA004214: $25,000.00
The total cost of the commodities needed is $1,102,222.00
Monies need to be encumbered for two traffic projects. One project requires traffic poles and equipment for a new signal at the intersection of Livingston and Wager. The estimated expenditure for this equipment is $20,000.00. Another project consists of installing new LED signs at multiple intersections; the estimated expenditure for these signs is $30,000.00. Bidding has not been completed for these commodities but monies need to be secured beforehand to ensure projects keep moving and citizen safety. Informal or Formal bidding through the City's Purchasing Department will be completed for both of these purchases.
Total expenditure for this legislation is 1,152,222.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against any of the vendors.
2. CONTRACT COMPLIANCE
Vendor |
Compliance Number |
Exp. Date |
Baldwin & Sours, Inc. |
311104513 |
7/23/2014 |
General Traffic Equipment Co. |
133095949 |
7/20/2014 |
Path Master, Inc. |
341233777 |
6/11/2014 |
Traffic Control Products, Inc. |
341374949 |
7/18/2013 |
VSI Sales, LLC. |
203193781 |
7/12/2014 |
General Supply & Services, Inc. |
205021902 |
5/16/2015 |
Ennis Paint, Inc. |
752657523 |
5/09/2015 |
Potters Industries |
221933307 |
1/31/2014 |
Flint Trading, Inc. |
561736552 |
6/12/2014 |
Qwick Kurb |
593340636 |
12/7/2014 |
3. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund. Amendment to the 2013 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to assure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bonds Fund; to authorize the Finance and Management Director to establish purchase orders with multiple vendors for the purchase of commodities, supplies and materials for school flashers, pavement marking, longitudinal channelizers, traffic sign upgrades and traffic signal equipment per the terms and conditions of an existing citywide universal term contract or informal/formal bidding for the Division of Planning and Operations;; to authorize the expenditure of $1,152,222.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($1,152,222.00)
Body
WHEREAS, the Division of Planning and Operations utilizes school flashers, pavement marking materials, traffic signs and traffic signals throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of an existing citywide universal term contracts established by the Purchasing Office or through informal or formal bidding that has occurred; and
WHEREAS, this ordinance authorizes the purchase of the Division of Planning and Operation's anticipated needs for 2013; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, to assure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, THEREBY PRESERVING THE PUBLIC HEALTH, PEACE, PROPERTY, SAFETY, AND WELFARE; NOW, THEREFORE.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget, authorized by ordinance 0645-2013 be amended as follows to provide sufficient authority for this project
Fund / Project Number / Project / Revised CIB Authority / Amendment Amount / CIB Amount
704 / 540005-100001 / School Flashers - Commodities (Carryover) / $160,000.00 / $65,769.00 / $225,769.00
704 / 540013-100000 / Permanent Pavement Markings (Encumbrance Cancellation) / $0.00 / $41.00 / $41.00
704 / 540013-100000 / Permanent Pavement Markings (Carryover) / $41 / $349,959.00 / $350,000.00
704 / 540011-100000 / Raised Pavement Markings (Carryover) / $100,000.00 / ($100,000.00) / $0.00
704 / 540003-100002 / Traffic Surveillance Camera Upgrade (Carryover) / $361,000.00 / ($321,607.33) / $39,392.67
704 / 540007-100003 / Traffic Signal Installations - Signal Co / $1,156,802 / $5,879.00 / $1,162,681.00
SECTION 2. That the transfer of cash and appropriation in the amount of $421,607.00 within Fund 704, from the Streets & Highways G.O. Bonds Fund, be authorized as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
704 / 540011-100000 / Raised Pavement Markings (Carryover) / 06-6600 / 591131 / $100,000.00
704 / 540003-100002 / Traffic Surveillance Camera Upgrade (Carryover) / 06-6600 / 740302 / $321,607.33
Total: $421,607.33
TRANSFER TO
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540005-100001 / School Flashers - Commodities (Carryover) / 06-6600 / 740501 / $65,769.00
704 / 540013-100000 / Permanent Pavement Markings (Carryover) / 06-6600 / 591147 / $349,959.33
704 / 540007-100003 / Traffic Signal Installations - Signal Co / 06-6600 / 740703 / $5,879.00
Total: $421,607.33
SECTION 3. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $1,152,222.00 per the terms and conditions of the existing citywide Universal Term Contracts or per the terms of informal or formal bidding for school flashers, pavement marking materials, longitudinal channelizers, sign upgrades and traffic commodities and accessories as follows:
Fund/ Project #
704 / 540005-100001 School Flashers - Commodities
Baldwin & Sours, Inc.
5263 Trabue Road
Columbus, Ohio 43228
School Flasher Units
FL004931\SA003915: $168,315.00
General Supply & Services, Inc.
915 Taylor Rd. Suite B
Gahanna, OH 43230
School Flasher Poles and Foundations
FL004934\ SA003916P: $57,454.00
Total: $225,769.00
704 / 540013-100000 - Permanent Pavement Markings
Ennis Paint, Inc.
PO Box 404
1509 South Kaufman St.
Ennic, TX 75120
Pavement Marking Materials
FL004932/SA003907: $250,000.00
Potters Industries
PO Box 840
Valley Forge, PA 19482
Reflective Glass Spheres
FL005137/SA004218: $50,000.00
Flint Trading
PO Box 160
Thomasville, NC
Performed Thermoplastic Materials
FL004970/SA003971: $50,000.00
Total: $350,000.00
704 / 530210-100002 Qwik Curb Commodity
Qwick Kurb, Inc.
PO Box 706
Anna Maria, FL 34216
Longitudinal Channelizers
FL005130/SA004214: $25,000.00
Total: $25,000.00
704 / 540007-100003 Traffic Signal Installations - Signal Co
Baldwin & Sours, Inc.
5263 Trabue Road
Columbus, Ohio 43228
Pedestrian Signal Equipment
FL005336/SA004507: $60,000.00
TBD/SA004910/BI006236: $85,000.00
General Traffic Equipment Co.
259 Broadway
Newburgh, NY 12550
Pedestrian Signal Equipment
FL005335\SA004507: $26,000.00
Path Master, Inc.
1960 Midway Dr.
Twinsburg, OH 44087
Pedestrian Signal Equipment
FL005334/SA004507: $36,000.00
Signal Tethring Supplies
RP032365/SO043259/BE018840: $16,453.00
Pedestal Poles
FL005337/SA004501: $100,000.00
Strain Poles
FL005382/SA004589: $90,000.00
Traffic Control Products, Inc.
4565 Glenbrook Rd.
Willoughby, OH 44094
Signal Loop Sealant
FL005309/SA004484: $43,000.00
VSI Sales, LLC.
PO Box 866
Mars, PA 16046
Pedestal Poles
FL005338/SA004501: $25,000.00
General Supply & Services, Inc.
915 Taylor Rd. Suite B
Gahanna, OH 43230
Traffic Strain Poles
FL005381/SA004589: $20,000.00
To be bid: Equipment for the new signal at the intersection of Livingston Rd and Wager Rd: $20,000.00
To be bid: LED Changeable Message Signs and Edge Lit signs to be installed at multiple intersections in Columbus: $30,000.00
Total: $551,453.00
SECTION 4. That the expenditure of $1,152,222.00 be and hereby is authorized from the Streets and Highways Bond Fund, Fund 704, Dept.-Div. 59-11,
Division of Planning and Operations
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 540005-100001 / School Flashers - Commodities / 06-6631 / 740501 / $225,769.00
704 / 540013-100000 / Permanent Pavement Markings / 06-6631 / 591147 / $350,000.00
704 / 530210-100002 / Qwik Curb Commodity / 06-6631 / 742102 / $25,000.00
704 / 540007-100003 / Traffic Signal Installations - Signal Co / 06-6622 / 740703 / $551,453.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.