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File #: 1277-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/20/2013 In control: Public Utilities Committee
On agenda: 7/15/2013 Final action: 7/18/2013
Title: To authorize the Director of Finance and Management to establish blanket purchase orders for the purchase of automobiles and light duty trucks for the Department of Public Utilities, Division of Water; to authorize the expenditure of $419,000.00 from the Water Operating Fund; to establish an Auditor's Certificate in the amount of $419,000.00 for the expenditures listed within this legislation. ($419,000.00)
Explanation
 
This ordinance will establish an Auditor's Certificate and authorize blanket purchase orders for the purchase of needed automobiles and light duty trucks from current and pending Universal Term Contracts. The Department of Finance and Management will establish all contracts and awards in accordance with Columbus City Code 329.  The Department of Finance and Management/Purchasing Office will introduce legislation for Columbus City Council approval to establish the Universal Term Contracts.  
 
This legislation is being processed to establish an Auditor's Certificate for the required funding to enter into the blanket purchase orders with the awarded vendors on an as-needed basis. All automobile and light duty truck term contracts will be established through the Department of Finance and Management/Purchasing Office and all blanket purchase orders must be approved by the Director of Finance and Management. The funding established on this ordinance cannot be used for any other purposes.
 
Universal Term Contracts
Automobiles
Light Duty Trucks
                                     
Fiscal Impact:
$419,000.00 is required and budgeted in the Water Operating Fund to meet the financial obligations of these various expenditures.
 
$369,834.18 was spent in 2012
$487,913.00 was spent in 2011
 
Title
To authorize the Director of Finance and Management to establish blanket purchase orders for the purchase of automobiles and light duty trucks for the Department of Public Utilities, Division of Water; to authorize the expenditure of $419,000.00 from the Water Operating Fund; to establish an Auditor's Certificate in the amount of $419,000.00 for the expenditures listed within this legislation. ($419,000.00)
 
Body
 
WHEREAS, the Purchasing Office has current and pending universal term contracts to acquire various automobiles and light duty trucks for the Division of Water; and
 
WHEREAS, funding is available for these expenditures from the Water Operating Fund; and
 
WHEREAS, it has become necessary in the usual daily operation for blanket purchase orders to be issued by the Purchasing Office in accordance with the terms, conditions, and specifications of the automobiles and light duty trucks universal term contracts on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders for automobiles and light duty trucks as listed within this legislation on behalf of the Division of Water.
 
SECTION 2.  That the expenditure of $419,000.00, or so much thereof as may be needed, is hereby authorized to be expended as follows:
 
Water Operating Fund 600
OCA Code 602425
Object Level Three 6652
Amount: $32,000.00
 
Water Operating Fund 600
OCA Code 602540
Object Level Three 6652
Amount:  $22,000.00
 
Water Operating Fund 600
OCA Code 602664
Object Level Three 6652
Amount: $69,000.00
 
Water Operating Fund 600
OCA Code 602482
Object Level Three 6650
Amount: $25,000.00
 
Water Operating Fund 600
OCA Code 602649
Object Level Three 6652
Amount: $56,000.00
 
Water Operating Fund 600
OCA Code 601898
Object Level Three 6650
Amount: $22,000.00
 
Water Operating Fund 600
OCA Code 602698
Object Level Three 6650
Amount: $22,000.00
 
Water Operating Fund 600
OCA Code 602698
Object Level Three 6652
Amount: $54,000.00
 
Water Operating Fund 600
OCA Code 601880
Object Level Three 6652
Amount: $90,000.00
 
Water Operating Fund 600
OCA Code 603001
Object Level Three 6652
Amount: $27,000.00
 
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
 
SECTION 4.  That this Council hereby recognizes that this ordinance does not identify specific vendors for the expenditure purposes authorized herein and hereby delegates authority to the Director of Finance and Management to establish blanket purchase orders from current and pending water treatment chemical Universal Term Contracts.
 
SECTION 5.   That this ordinance shall take effect and be in force from and after the earliest period allowed by law.