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File #: 1334-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/24/2013 In control: Public Service & Transportation Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Director of Public Service to enter into necessary agreements with the Ohio Environmental Protection Agency and to accept and expend grant funding for the Recycling on High pilot program; to modify the Collection Services of Yard Waste & Recyclables contract with Rumpke of Ohio, Inc., to add collection of recycling containers in the Recycling on High program and to increase the contract by $8,000.00; to authorize the City Auditor to appropriate $37,500.00 from the General Government Grant Fund; and to declare an emergency. ($0.00)
Explanation
1.  BACKGROUND
This ordinance authorizes the Director of Public Service to enter into necessary agreements with and to accept and expend grant funds of $37,500.00 from the Ohio Environmental Protection Agency for the purpose of providing funding for the Recycling on High pilot program; to modify the Collection Services of Yard Waste & Recyclables contract with Rumpke of Ohio, Inc., to add collection of recycling containers in the Recycling on High program to the contract; and increases the amount to be spent with Rumpke in year two of the Yard Waste and Recyclables contract by $8,000.
 
In partnership with the Short North Alliance, and as part of Mayor Michael B. Coleman's Get Green Columbus initiative, the Mayor's Office of Environmental Stewardship proposed a bar and restaurant recycling pilot program.  The program will be piloted in up to 40 Columbus bars and restaurants along High Street and Broad Street in downtown Columbus and continuing north along High Street through the OSU Campus Area.  The City will reach out to bar and restaurant owners to educate them about the importance of recycling for Ohio's economy, offer them recycling containers, employee training, materials to communicate their efforts to customers, containers for the curb, and pay for the hauling at the curb via Columbus' contract for Collection Services of Yard Waste & Recyclables.  The City of Columbus, through the Mayor's Office of Environmental Stewardship, applied for and has been awarded a Special Assistance grant from the Ohio Environmental Protection Agency to fund the pilot program.
 
Landfill diversion requirements are established by Ohio Revised Code.  The materials being targeted for collection are glass bottles but will include some collection of aluminum cans.  This program will segregate collection of glass bottles and aluminum cans from the regular waste stream, extending the life of the landfill operated by the Solid Waste Authority of Central Ohio (SWACO).  For the 40 restaurants and bars in the pilot program it is projected that 1,500 tons of material will be diverted from landfills during the pilot program, which is estimated to run between August 2013 and March 2014.
 
This type of recyclable collection route is new to the City.  Rumpke has agreed to do the collection as a pilot program for $8,000 through the end of March, 2014, in conjunction with the pilot program for the collection of City owned recycling receptacles located in the city right-of-way (Ordinance 1137-2013).  The Recycling on High pilot program will be used to determine if there is sufficient participation in this type of recyclable collection service to continue or expand the program.  While the Ohio EPA grant is funding the pilot program, the continuation or expansion of the program will depend upon the availability of additional funds either from a grant or from the City.
 
The amounts below show expenditures for the Collection Services of Yard Waste & Recyclables contract with Rumpke of Ohio, Inc., modified only by the $8,000 of the initial pilot program through the end of year two of the contract:
 
Year one amount:  $5,740,678.26 (Ordinance 0088-2012, EL012445)
Year two amount:  $5,988,862.44 (Ordinances 0976-2013, 1137-2013, and 1334-2013)
Total contract amount through year two:  $11,729,540.70.
Amount over five years:  $30,143,293.98.
 
Searches in the System for Award Management (Federal) and the Findings for Recovery List (State of Ohio) produced no findings against Rumpke of Ohio, Inc.
   
2.  CONTRACT COMPLIANCE
The contract compliance number for Rumpke of Ohio, Inc., is 311617611 and expires 01/09/2014.
 
3.  FISCAL IMPACT
This ordinance authorizes the Director of Public Service to enter into contract with the Ohio Environmental Protection Agency and to accept and expend the grant and funding for 100% of this program.  Funding for the Recycling on High pilot program will be as follows:
 
$37,500.00      Pilot program cost
$37,500.00      Ohio EPA grant
$        0.00      Department of Public Service share
 
4.  EMERGENCY DESIGNATION
Emergency action is requested in order to enter into necessary agreements at the earliest possible time and to allow the collection services of this pilot program to run simultaneously with the collection services of the recycling containers about to be installed in downtown Columbus.  
 
Title
To authorize the Director of Public Service to enter into necessary agreements with the Ohio Environmental Protection Agency and to accept and expend grant funding for the Recycling on High pilot program; to modify the Collection Services of Yard Waste & Recyclables contract with Rumpke of Ohio, Inc., to add collection of recycling containers in the Recycling on High program and to increase the contract by $8,000.00; to authorize the City Auditor to appropriate $37,500.00 from the General Government Grant Fund; and to declare an emergency. ($0.00)
 
Body
WHEREAS, Mayor Michael B. Coleman and the City of Columbus are committed to facilitating recycling; and
 
WHEREAS, in addition to this Recycling on High pilot program, the City is adding recycling containers along High Street for pedestrian recycling in 2013, and added a comprehensive residential recycling program in 2012 for its residents; and
 
WHEREAS, the City of Columbus has applied for and been awarded a Special Assistance grant from the Ohio Environmental Protection Agency for the Recycling on High pilot program; and
 
WHEREAS, the Ohio Environmental Protection Agency has agreed to pay 100% of the cost of this pilot program, currently estimated at $37,500.00; and
 
WHEREAS, it is necessary to enter into agreement with the Ohio Environmental Protection Agency for this grant and to accept the grant funding for the Recycling on High pilot program; and
 
WHEREAS, the City has an existing Collection Services of Yard Waste & Recyclables contract with Rumpke of Ohio, Inc., that can be modified with City Council approval; and
 
WHEREAS, Rumpke of Ohio, Inc., has agreed to do the collection services for these recyclables at a cost of $8,000.00 during the pilot period, paid for via the Ohio Environmental Protection Agency grant; and
 
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, to enter into necessary agreements at the earliest possible time and to allow the collection services of this pilot program to run simultaneously with the collection service of the recycling containers about to be installed in downtown Columbus, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the Director of Public Service be and is hereby authorized to enter into agreements with the Ohio Environmental Protection Agency and to accept and expend grant funding for the Recycling on High pilot program.
SECTION 2.  That the Director of Public Service be and is hereby authorized to execute a contract modification with Rumpke of Ohio, Inc., 10795 Hughes Road, Cincinnati, Ohio, 45251, to add collection of recycling containers included in the Recycling on High program to the Collection Services of Yard Waste and Recyclables contract, and to increase the authorized expenditure for year two of the contract by $8,000.00.
 
SECTION 3.  That at the end of the grant period, any repayment of unencumbered balances required  by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.  
 
SECTION 4.  That from the unappropriated monies in Fund 220, General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $37,500.00 is appropriated upon receipt of an executed grant agreement as follows:
 
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-02 / 220 / TBD / Recycling on High / 06-6631 / TBD / $21,500.00
59-02 / 220 / TBD / Recycling on High / 03-3336 / TBD / $8,000.00
59-02 / 220 / TBD / Recycling on High / 03-3352 / TBD / $8,000.00
 
SECTION 5.  That for the purpose of paying the cost of the Recycling on High pilot program the sum of up to $37,500.00, or so much thereof as may be needed, is hereby authorized to be expended from the General Government Grant Fund, Fund 220, as follows:
 
Dept-Div / Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
59-02 / 220 / TBD / Recycling on High / 06-6631 / TBD / $21,500.00
59-02 / 220 / TBD / Recycling on High / 03-3336 / TBD / $8,000.00
59-02 / 220 / TBD / Recycling on High / 03-3352 / TBD / $8,000.00
 
SECTION 6.  That funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
 
SECTION 7.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
 
SECTION 8.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
 
SECTION 9.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.