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File #: 1341-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/28/2013 In control: Finance Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Finance and Management Director to establish purchase orders with Byers Ford and Ricart Properties for the purchase of fifty eight (58) vehicles for use by various City divisions; to authorize the appropriation of $936,912.00 and expenditure from the Special Income Tax fund; and to declare an emergency. ($936,912.00) (REPEALED BY ORD. 1810-2013 PASSED 7/22/2013)
Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with Byers Ford, in accordance with the terms and conditions of contract number FL005467, for the acquisition of forty eight (48) vehicles for the Fleet Management Division to be distributed to the following divisions: Support Services, Refuse, Recreation and Parks, Parking Violations Bureau (PVB), Fire, Police, and Planning and Operations. These new vehicles will be replacing older higher mileage vehicles that will reduce maintenance costs, and reduce petroleum fuel consumption.
 
Additionally, this ordinance authorizes the Finance and Management Director, Fleet Management to establish purchase orders with Ricart Properties for ten (10) used vehicles, of mixed models, for use as undercover police vehicles, in accordance with the terms and conditions of contract number FL004444.
 
The vehicles that are being purchased are as follows:
Support Services- Ford F150 (2)
Refuse- Ford F150 (4)
Recreation and Parks- Ford F150 (2); Ford E350 (2)
PVB- Ford F150 (2); Ford E350 (2)
Police- Ford E350-PTV (20); Various variety of vehicles (10)
Fire- Ford F150 (1); Ford F250 (1)
Planning and Operations- Ford F150 (10); Ford F250 (2)   
 
Byers Ford Contract Compliance Number is 31-4139860 and expires 02/10/2014
Ricart Properties Contract Compliance Number is 31-1282546 and expires 10/11/2014
 
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
 
Fiscal Impact: A total of $936,912.00 will be spent from the Special Income Tax Fund and was adopted as part of the 2013 budget.
 
Emergency Action is requested so that the order for these vehicles can be placed and older high mileage vehicles can be removed from service.
 Title
 
To authorize the Finance and Management Director to establish purchase orders with Byers Ford and Ricart Properties for the purchase of fifty eight (58) vehicles for use by various City divisions; to authorize the appropriation of $936,912.00 and expenditure from the Special Income Tax fund; and to declare an emergency. ($936,912.00) (REPEALED BY ORD. 1810-2013 PASSED 7/22/2013)
Body
WHEREAS, various city divisions including Support Services, Refuse, Recreation and Parks, Parking Violations Bureau (PVB), Fire, Police, and Planning and Operations have a need to replace older and high mileage vehicles; and
 
WHEREAS, there is also a need for various used mixed vehicle models for undercover police work; and
 
WHEREAS, the replacement of some of these vehicles would greatly reduce the maintenance expense associated with older vehicles; and
 
WHEREAS, funding for these vehicles is available in the Special Income Tax fund; and
 
WHEREAS, an emergency exists in the usual daily operations of the Communication Support Service, Refuse, Recreations and Parks, Parking Violations Bureau (PVB), Fire Division, Police Division, and Planning and Operations, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order for the purchase of these vehicles, thereby preserving the public health, peace, property, safety and welfare; now, therefore
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the Finance and Management Director is authorized to establish a purchase order with Byers Ford, in accordance with the terms and conditions of contract number FL005467, for the purchase of 48 vehicles on behalf of various divisions of the City.  
 
SECTION 2. That the Finance and Management Director is authorized to establish a purchase order with Ricart Properties, in accordance with the terms and conditions of contract number FL004444, for the purchase of 10 vehicles on behalf of the Division of Police.  
 
SECTION 3. That the City Auditor is authorized to appropriate $936,912.00 within the Special Income Tax Fund as follows:  Fund 430, Div 45-05; OCA 454301, Object Level Three: 6650.
 
SECTION 4. That the expenditure of $936,912.00, or so much thereof as may be necessary in regard to the actions authorized in Sections 1 and 2, be and is hereby authorized and approved as follows:
 
Department: 45-05
Fund: 430
OCA: 454301
Obj Level 01: 06
Obj Level 03: 6650
Amount: $936,912.00
 
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.