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File #: 1355-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/28/2013 In control: Public Utilities Committee
On agenda: 7/15/2013 Final action: 7/18/2013
Title: To authorize the Director of Public Utilities to enter into a service agreement with Madden Brothers, Inc. to provide Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, and to authorize the expenditure of $120,000.00 from the Sewerage System Operating Fund. ($120,000.00)
Attachments: 1. ORD 1355-2013 Yard Waste & Log Grinding - CT Info Form, 2. ORD 1355-2013 Yard Waste & Log Grinding - Sub Work ID Form, 3. ORD 1355-2013 Yard Waste & Log Grinding Bid Recommendation Ltr
Explanation
 
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a contract with Madden Brothers, Inc. for the purpose of providing Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, Compost Facility.  The City of Columbus operates a composting facility that processes sewage sludge from two interconnected wastewater treatment plants into soil conditioner / mulch for wholesale.  Maintaining continuous operations is necessary to comply with wastewater permit standards and to protect public health.  The City utilizes ground yard waste, whole tree woodchips, sawdust, straw, logs, and ground wood waste as bulking agents to process sewage sludge.  
 
The Division of Sewerage and Drainage, Compost Facility has a Universal Term Contract that provides for the purchase of woodchips to be used as bulking agents for composting and to produce the product Com-Til.  The services to be performed under this agreement call for Madden Brothers Inc. to provide equipment and operator for grinding yard waste and wood waste, sizing and grinding logs, and for Storm Cleanup.
 
The City of Columbus has crews to chip brush and trees from storm damage on public right-of-way.  In the event that a severe storm causes damage that exceeds the capacity of City crews to promptly cleanup, this contract allows for the vendor to be contacted to mobilize equipment and crews to chip brush and trees obstructing public streets and sidewalks and deliver those woodchips to the SW Compost Facility located at 7000 Jackson Pike, Lockbourne, Ohio.  The vendor shall chip logs up to 15" diameter.  Larger logs may be chipped.  The vendor will be paid on the basis of tons of wood chips delivered to the SW Compost Facility only.  Logs that can't be chipped by the vendor's crew will be sized and staged at the curb for pickup.  For the purposes of storm cleanup the City has been divided into maintenance zones with specific boundaries.  North zones include all zones in the areas of Roberts Outpost north of I-70; North Outpost; and the 25th Outpost.  South zones include all zones in the areas of Roberts Outpost south of I-70; Central Outpost; and the Marion Outpost.
 
The Department of Public Utilities solicited Competitive Bids for the subject services in accordance with the provisions of Section 329 (SA004885).  Ninety (90) vendors were solicited (5 MBE, 85 MAJ).  One (1) bid (1 MAJ) was received, on May 1, 2013.  The single firm submitting a bid was Madden Brothers, Inc., and their bid was deemed responsive, responsible and best bid.
 
This contract is for a period of one (1) year, from the date of execution, with the option to renew for three (3) additional years, on a year to year basis, based upon mutual agreement, budgeted funds and approval by Columbus City Council.
 
SUPPLIER:  Madden Brothers, Inc. (34-1739227), Expires June 5, 2015
 
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
 
FISCAL IMPACT:  $120,000.00 is budgeted and needed for this purchase.
 
$110,408.74 was spent in 2012
$111,816.39 was spent in 2011
 
Title
 
To authorize the Director of Public Utilities to enter into a service agreement with Madden Brothers, Inc. to provide Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage, and to authorize the expenditure of $120,000.00 from the Sewerage System Operating Fund.  ($120,000.00)
 
Body
 
WHEREAS,  the Division of Sewerage and Drainage, Compost Facility has a Universal Term contract that provides for the purchase of woodchips to be used as bulking agents for composting and to produce the product Com-Til, and
 
WHEREAS, the services to be performed under this agreement call for Madden Brothers, Inc. to provide equipment and operator to grind yard waste (shrubs, leaves, tree limbs, logs, etc.) that are received by the Compost Facility and, when called upon, after a severe storm event, to mobilize equipment and crews to chip brush and trees obstructing public streets and sidewalks and deliver those woodchips to the SW Compost Facility located at 7000 Jackson Pike, Lockbourne, Ohio, and
 
WHEREAS, the finished product will be used as an alternative source for bulking agents, and
 
WHEREAS, the Director of Public Utilities received and opened formal bids (SA004885) on May 1, 2013.  One (1) bid was received.  The single firm submitting a bid was Madden Brothers, Inc., and their bid was deemed responsive, responsible and best bid, and
 
WHEREAS, this contract will be in effect for a period of one (1) year from the date of execution and, upon mutual agreement and approval by the Columbus City Council, this contract can be extended for three (3) additional years on a year to year basis and funds availability, and
 
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage hereby requests this City Council to authorize the Director of Public Utilities to enter into contract with Madden Brothers, Inc. for Yard Waste and Log Grinding Services; now, therefore
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.   That the Director of Public Utilities be, and hereby is authorized to enter into a service agreement with Madden Brothers, Inc. for Yard Waste and Log Grinding Services for the Division of Sewerage and Drainage.
 
SECTION 2.   This agreement will be in effect for a period of one (1) year from the date of execution, and, upon mutual agreement, funds availability, and approval by the Columbus City Council this contract allows for three (3) extensions on a year to year basis.
 
SECTION 3.  That the expenditure of $120,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract as follows:
 
OCA:  605899
Object Level 1:  03  
Object Level 03:  3377
 
SECTION 4.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
 
SECTION 5.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.