Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract to purchase Vactor Truck Parts for the Fleet Management Division. These Vactor Truck Parts are used by the Fleet Management Division on Vactor Sewer Cleaning Trucks in the City of Columbus fleet. The term of the proposed option contract will be two (2) years, expiring June 30 2015, with the option to renew for an additional one (1) year period. The Purchasing Office opened formal bids on May 16, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004938). Twenty (20) bids were solicited (M1A-0, F1-1, MBR-0). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder in compliance with the specifications.
Jack Doheny Supplies, Inc. CC# 382026979 (Expires 5/29/15)
Total Estimated Annual Expenditure: $50,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of Vactor Truck Parts which are used for Vactor Sewer Cleaning Trucks would be slowed, causing the Fleet Management Division a delay in both making vehicle repairs and getting vehicles back into commission for use.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into one (1) Universal Term Contracts for the option to purchase Vactor Truck Parts with Jack Doheny Supplies, Inc.; and to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund, and to declare an emer...
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