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File #: 1392-2013    Version: 1
Type: Ordinance Status: Passed
File created: 5/31/2013 In control: Public Utilities Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction Company, for the Cherry Street / Fourth Street Inflow Redirection and Town Street / Fourth Inflow Redirection Projects; to authorize the transfer of funds within the Sanitary Sewer General Obligation Bond Fund, to authorize the expenditure of $2,773,006.80, amend the 2013 Capital Improvement Budget, and declare an emergency. ($2,773,006.80)
Explanation
 
1.      BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Complete General Construction Company for two projects: Cherry Street / Fourth Street Inflow Redirection (CIP 650707-100000) and Town Street / Fourth Inflow Redirection (650712-100000). Work to be completed by this contract includes replacement of two combined sewer regulating structures located in North Fourth Street in downtown Columbus; minor rehabilitation of 60-inch and 72-inch brick combined sewer and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
 
2.      THE PROJECT TIMELINE:  Work is to be completed within 180 calendar days after the effective date of the Notice to Proceed.
 
3.      PROCUREMENT:   In accordance with the procedures set forth in Columbus City Code, Section 329.09 for competitive bids. Bids were opened on May 15th, 2013 and one (1) bid was received for the Cherry Street / Fourth Street Inflow Redirection and Town Street / Fourth Inflow Redirection Projects. The bid was awarded to Complete General Construction Company.
 
       Name                                                 |  CCCN       | Exp. Date       City/State  _______Status
      Complete General Construction Co.    31-4366382 | 11/01/2013 | Columbus, Ohio | MAJ
 
4.      EMERGENCY DESIGNATION:  An emergency designation is requested at this time as this project is a consent order project that is required to be completed by the end of 2013.  
 
5.      CONTRACT COMPLIANCE No.: Complete General Construction Company  31-4366382 | MAJ | Exp. 11/01/2013
 
6.       ENVIRONMENTAL IMPACT: Project will reduce combined sewer overflows at two locations downtown, improve water quality in the Scioto River and comply with two requirements in the City's consent order with Ohio EPA.
 
7.      FISCAL IMPACT:  
This ordinance authorizes the Director of Public Utilities to expend up to $2,773,006.80 in funds from the Sanitary Sewer System General Obligation Bond Fund, Fund 664 and to amend the 2013 Capital Improvements Budget. The funds are to be allocated and expended in the following manner: Cherry Street / Fourth Street Inflow Redirection (CIP 650707-100000) - $1,297,253.00 plus $259,450.60 (Contingency) for a subtotal of $1,556,703.60 and Town Street / Fourth Inflow Redirection (650712-100000) - $1,013,586.00 plus $202,717.20 for a subtotal of $1,216,303.20. The combined total equals $2,773,006.80.
 
Title
 
To authorize the Director of Public Utilities to enter into a construction contract with Complete General Construction Company, for the Cherry Street / Fourth Street Inflow Redirection and Town Street / Fourth Inflow Redirection Projects; to authorize the transfer of funds within the Sanitary Sewer General Obligation Bond Fund, to authorize the expenditure of $2,773,006.80, amend the 2013 Capital Improvement Budget, and declare an emergency. ($2,773,006.80)
 
Body
 
WHEREAS,  one (1) competitive bid for construction of the Cherry Street / Fourth Street Inflow Redirection and Town Street / Fourth Inflow Redirection Projects, was received and opened on May 15th, 2013 in the offices of the Director of Public Utilities; and
 
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into a construction contract with Complete General Construction Company, in order to provide construction services for the Cherry Street / Fourth Street Inflow Redirection and Town Street / Fourth Inflow Redirection Projects; and
 
WHEREAS, it is necessary for this City Council to authorize the transfer within and expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and  
 
WHEREAS, it is necessary to allocate the funds in the following manner: Cherry Street / Fourth Street Inflow Redirection (CIP 650707-100000) - $1,297,253.00 plus $259,450.60 (Contingency) for a subtotal of $1,556,703.60 and Town Street / Fourth Inflow Redirection (650712-100000) - $1,013,586.00 plus $202,717.20 for a subtotal of $1,216,303.20; and
WHEREAS, it is immediately necessary to amend the 2013 Capital Improvements Budget to provide sufficient authority for increasing a capital project account; and
 
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, it is hereby requested that Council authorize the Director of Public Utilities to enter into construction contract with Complete General Construction Company, for the Cherry Street / Fourth Street Inflow Redirection and Town Street / Fourth Inflow Redirection Projects in order to meet a 2013 consent order deadline, at the earliest practical date for the preservation of the public health, welfare, peace, property, and safety; Now, Therefore,
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the Director of Public Utilities be, and hereby is, authorized to enter into a contract with Complete General Construction Company, 1221 E. Fifth Avenue, Columbus, Ohio 43219 for the Cherry Street / Fourth Street Inflow Redirection and Town Street / Fourth Inflow Redirection Projects in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
 
SECTION 2. That the City Auditor is hereby authorized to transfer  of $2,773,006.80 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept./Div. No. 60-05 | Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund | Fund 664 | Object Level Three 6630, as follows:
 
From:
Project No. | Project Name | OCA Code | Change
650704-100001 | OSIS Augmt & Relief Sewer, Phase 1 Henry St. - JPWWTP | 647041| -$1,601,246.01
650343-100002 | SWWTP Major Incineration Rehabilitation | 643432 | -$1,171,760.79
To:
Project No. | Project Name | OCA Code | Change
650707-100000 | Cherry Street / Fourth Street Inflow Redirection | 664707 | +$1,556,703.60
650712-100000 | Town Street / Fourth Inflow Redirection | 664712 | +$1,216,303.20
 
SECTION 3.  That the Director of Public Utilities be and hereby is authorized to expend a total of $2,773,006.80 from the Sewerage and Drainage Sanitary Sewer Build America Bonds Fund into the following: Dept./Div.: 60-05 | Fund 664 | Obj Lvl 3: 6630
 
Project Number |         Project Name                            |  OCA |  Amount ($)
650707-100000 | Cherry Street / Fourth Street Inflow Redirection | 664707 | +$1,556,703.60  
650712-100000 | Town Street / Fourth Inflow Redirection | 664712 | +$1,216,303.20
 
SECTION 4. That the 2013 Capital Improvements Budget Ordinance No. 0645-2013 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
 
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650704-100001 | OSIS Augmt & Relief Sewer, Ph 1 Henry St. JPWWTP | $1,601,247 | $0 | (-$1,601,247)
650343-100002 | SWWTP Major Incineration Rehabilitation | $1,766,000 | $594,240 | (-$1,171,761)
650707-100000 | Cherry Street / Fourth Street Inflow Redirection | $0 | $1,556,704 | (+$1,556,704)  
650712-100000 | Town Street / Fourth Inflow Redirection | $0 | $1,216,304 | (+$1,216,304)
 
SECTION 5. That the said firm, Complete General Construction Company, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
 
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
 
SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
 
SECTION 8.  That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
 
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
 
SECTION 10. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.