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File #: 1404-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/4/2013 In control: Public Utilities Committee
On agenda: 7/15/2013 Final action: 7/18/2013
Title: To authorize the Director of Public Utilities to enter into a planned modification for the professional engineering services agreement with Dynamix Engineering Ltd., to provide Construction Administration and Construction Inspection services for the 910 Dublin Road Administrative Building Improvements Project; and to authorize an expenditure up to $554,365.27 within the Water Works Enlargement Voted Bonds Fund. ($554,365.27)
Attachments: 1. ORD 1404-2013 Information, 2. ORD 1404-2013 Sub ID, 3. ORD 1404-2013 map
Explanation
 
1. BACKGROUND:  This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with Dynamix Engineering Ltd. for Construction Administration and Construction Inspection services for the 910 Dublin Road Administrative Building Improvements Project, Division of Water Contract No. 1145.
 
The overall project is for the evaluation and potential design of improvements to the Division of Water's 910 Dublin Road Administrative Building and 3568 Indianola Avenue Building.  The Building Improvements Project is a multiple-phased project.
 
The original agreement (Phase 1) included assessments for both facilities.
 
Modification No. 1 (Phase 2) included design services of the approved improvements for both facilities.
 
Modification No. 2 was unplanned and included additional design services for the 910 Dublin Road Administrative Building to include renovations to the 910 Dublin Road garage and vehicle maintenance area to be CNG (Compressed Natural Gas) compliant.
 
Modification No. 3 (current/Phase 3) is for Construction Administration and Construction Inspection services for the 910 Dublin Road Administrative Building improvements which include:  HVAC upgrades, CNG detection system, ADA upgrades including elevator and restrooms, roof & window replacements, mass notification system, and fire suppression systems.
 
1.1 Amount of additional funds to be expended:  $554,365.27
Original Contract Amount:        $   264,981.65      (EL010704)
Modification #1      $   432,472.31      (EL012267)
Modification #2      $   132,409.64      (EL013849)
Modification #3 (current)      $   554,365.27
Original contract + Mods 1-3:      $1,384,228.87
 
1.2 Reasons additional goods/services could not be foreseen:   
A modification to the agreement was identified as Step 3 Construction Services under the Original agreement under Ordinance No. 0714-2010, as well as Modification No. 1 under Ordinance No. 1120-2011, and Modification No. 2 under Ordinance No. 2356-2012.
 
1.3 Reason other procurement processes are not used:  
Dynamix has been under contract for services for three years and has the fullest understanding of the details of the project.  From the Original legislation it was anticipated that Dynamix's agreement would be modified for Construction Administration and Construction Inspection services.
 
1.4 How cost of modification was determined:
A proposal from Dynamix Engineering was submitted to the City upon request.
 
2. FUTURE CONTRACT MODIFICATIONS:
A future contract modification (No. 4) is expected to provide for record planning and O&M Ready Services.
 
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:  This modification is for Construction Administration and Construction Inspection services for the 910 Dublin Road Administrative Building Improvements Project, which include:  HVAC upgrades, CNG detection system, ADA upgrades including elevator and restrooms, roof & window replacements, mass notification system, and fire suppression systems
 
4. CONTRACT COMPLIANCE INFO:  31-1536631, expires 8/31/14, MBE
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynamix Engineering Ltd.
 
5. FISCAL IMPACT:  This expenditure is included in the Water Works Enlargement Voted Bonds Fund.
 
Title
 
To authorize the Director of Public Utilities to enter into a planned modification for the professional engineering services agreement with Dynamix Engineering Ltd., to provide Construction Administration and Construction Inspection services for the 910 Dublin Road Administrative Building Improvements Project; and to authorize an expenditure up to $554,365.27 within the Water Works Enlargement Voted Bonds Fund. ($554,365.27)
 
Body
 
WHEREAS, Contract No. EL010704 was authorized by Ordinance No. 0714-2010 passed June 14, 2010, was executed on July 14, 2010, and was approved by the City Attorney on July 16, 2010; and
 
WHEREAS, Modification No. 1 (EL012267) to Contract No. EL010704 with Dynamix Engineering Ltd. was authorized by Ordinance No. 1120-2011, passed July 25, 2011, was executed on November 30, 2011, and approved by the City Attorney on December 8, 2011; and
 
WHEREAS, Modification No. 2 (EL013849) to Contract No. EL010704 with Dynamix Engineering Ltd. was authorized by Ordinance No. 2356-2012, passed December 3, 2012, was executed on January 3, 2013, and approved by the City Attorney on January 14, 2013; and
 
WHEREAS, Modification No. 3 (current) to Contract No. EL010704 with Dynamix Engineering Ltd. is needed to provide Construction Administration and Construction Inspection services for the 910 Dublin Road Administrative Building Improvements Project; and
 
WHEREAS, it is necessary for this Council to authorize the City Auditor to expend funds within the Water Works Enlargement Voted Bonds Fund; and
 
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with Dynamix Engineering Ltd. for the 910 Dublin Road Administrative Building Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1.  That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services contract with Dynamix Engineering Ltd. for the 910 Dublin Road Administrative Building Improvements Project, for the Division of Water, in the amount of $554,365.27.
SECTION 2.  That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
 
SECTION 3.  That the expenditure up to $554,365.27 is hereby authorized for the 910 Dublin Road Administrative Building Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690026-100002 (carryover), OCA Code 623639, Object Level Three 6686.
 
SECTION 4.  That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5.  That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6.  That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
 
SECTION 8.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.