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File #: 1415-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/5/2013 In control: Finance Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Bus Service Inc. for two (2) 2013 Starcraft Allstar CNG Powered shuttle buses; to authorize the appropriation and expenditure of $125,602.00 from the Special Income Tax Fund; and to declare an emergency. ($125,602.00)

Explanation

 

This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Bus Service Inc. for two (2) 2013 Starcraft Allstar CNG Powered shuttle buses. Solicitation SA004968 closed on 05-30-2013. There were three (3) bidders:

 

Bus Service Inc. - $62,801.00

TESCO - $65,130.00

Edwin H. Davis & Sons - $70,000.00

 

These CNG Powered shuttle buses will be used to shuttle city employees from the Short Street Shuttle parking lot to the City Hall Campus. These CNG Powered shuttle buses will replace two (2) gasoline powered buses. The older buses will be repurposed for use by the Recreation and Parks Department.

 

Bus Service Inc. contract compliance number 31-0965364 expires 07/02/2014

 

Emergency action is requested to allow the immediate purchase of two CNG Powered shuttle buses for the Fleet Division so that they will be made available to replace two conventionally fueled shuttle buses. By utilizing these new buses in the downtown area the health and economic benefit of using CNG fueled vehicles can be most significantly realized.

 

Fiscal Impact: A total of $125,602.00 will be spent from the Special Income Tax Fund 430 and has been budgeted.

 

Title

To authorize the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Bus Service Inc. for two (2) 2013 Starcraft Allstar CNG Powered shuttle buses; to authorize the appropriation and expenditure of $125,602.00 from the Special Income Tax Fund; and to declare an emergency. ($125,602.00)

 

Body

WHEREAS, the Fleet Management Division intends to purchase two (2) 2013 Starcraft Allstar CNG Powered shuttle buses; and

 

WHEREAS, Solicitation SA004968 was posted on vendor services and closed 05/30/2013; and

 

WHEREAS, Bus Service Inc. was deemed the lowest responsible and responsive bidder and is recommended to be awarded this contract; and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to purchase the two (2) 2013 Starcraft Allstar  CNG Powered shuttle buses so that they will be ready for deployment as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

Section 1. That the Finance and Management Director on behalf of the Fleet Management Division is hereby authorized to contract with Bus Service Inc. for two (2) 2013 Starcraft Allstar CNG Powered shuttle buses.

 

Section 2. That the City Auditor is authorized to appropriate $125,602.00 within the Special Income Tax Fund as follows:

 

Department: 45-05

Fund: 430

OCA: 454301

Obj Level 01: 06

Obj Level 03: 6650

Amount: $125,602.00 

 

Section 3. That the expenditure of $125,602.00, or so much thereof as may be necessary, in regard to the action authorized in Section 1, be and is hereby authorized from the Special Income Tax Fund 430 as follows:

 

Department: 45-05

Fund: 430

OCA: 454301

Obj Level 01: 06

Obj Level 03: 6650

Amount: $125,602.00

Section 4. The City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with the ordinance.

Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.