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File #: 1423-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/5/2013 In control: Public Safety & Judiciary Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Finance and Management Director to issue a purchase order to Upstate Wholesale Supply dbaBrite Computers for Fujitsu laptops and related equipment for the Division of Police; to authorize the transfer and expenditure of $781,990.70 from the Photo Red Light Fund; and to declare an emergency. ($781,990.70)
Explanation
 
Background: This legislation authorizes the Finance and Management Director to issue a purchase order to Upstate Wholesale Supply dba Brite Computers for the purchase of one hundred ninety eight (198) Fujitsu laptops along with the necessary quantity of brackets, consoles, mounts and etc. for the Division of Police. This equipment will allow for replacement of existing laptops for all Patrol, Canine, and Traffic cruisers.
 
Solicitation SA004887 for Fujitsu laptops and Havis Mounting solutions and related accessories were advertised by the Purchasing Office for the Department of Public Safety, Division of Police. Ordinance Number 1213-2013 establishes a Universal Term contract with Update Wholesale Supply, dba Brite Computers, Inc.
 
There is also a need to transfer funds in the Photo Red Light Fund (Fund 293-OCA 293001) to provide funds for this UTC purchase.
 
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
 
Contract compliance number is 16-1382350 and expires 10/19/2013.
 
Fiscal Impact: This ordinance authorizes a transfer and expenditure of $781,990.70 from the Photo Red Light Funds for the purchase of one hundred ninety eight Fujitsu laptops with the needed quantity of brackets and mounts.
 
Emergency action is requested in order to purchase the laptops as soon as possible and have them installed into cruisers.
  
Title
 
To authorize the Finance and Management Director to issue a purchase order to Upstate Wholesale Supply dbaBrite Computers for Fujitsu laptops and related equipment for the Division of Police; to authorize the transfer and expenditure of $781,990.70 from the Photo Red Light Fund; and to declare an emergency. ($781,990.70)
Body
 
WHEREAS, there was a formal competitive bid process issued through the Purchasing Office as Solicitation SA004887; and
 
WHEREAS, the Purchasing Office has established a Universal Term Contract with Upstate Wholesale Supply, dba Brite Computers for the option to purchase Fujitsu laptops and Havis Mounting Solutions and related accessories for the Division of Police; and   
 
WHEREAS, the Division of Police needs to purchase 198 laptops and the needed accessories to be installed in police cruisers; and
 
WHEREAS, funds need to be transferred within the Division of Police's Photo Red Light Fund budget to align budget authority with expenditures; and
 
WHEREAS, an emergency exists in the usual daily operation of the Division of Police in that it is immediately necessary to purchase Fujitsu laptops with related equipment as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
Section 1.  That funds be transferred within the Photo Red Light Fund, Fund 293 as follows:
From:
Dept 30-03:  OCA 293001: Obj Lvl One- 01: Obj Lvl Three 1130: Amount $781,990.70
To:
Dept 30-03:  OCA 293001: Obj Lvl One-02: Obj Lvl Three 2193: Amount $781,990.70
 
Section 2. That the Finance and Management Director is hereby authorized to issue a purchase order to Upstate Wholesale Supply dba Brite Computers for the purchase of  Fujitsu laptops with all related equipment for the Division of Police.
 
Section 3. That the expenditure of $781,990.70, or so much thereof as may be needed for the purchase of laptops and related equipment is hereby authorized as follows:
 
Dept No       OCA         OBJ. Level (3)      Fund        Sub-fund       Amount
30-03                293001             2193               293              001            $781,990.70
 
Section 4. That the City Auditor is authorized to make the necessary transfer between funds, and such funds are hereby appropriated, to carry out the purposes of this ordinance.
 
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.