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File #: 1441-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/10/2013 In control: Public Safety & Judiciary Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To amend the 2013 Capital Improvement Budget; authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company renovation of the roof and gutter systems for various Fire Stations under the purview of the Facilities Management Division; to authorize the expenditure of $72,694.60 from the Safety Voted Bond Fund and the Gov'l Build America Bond Funds; and to declare an emergency. ($72,694.60)
Explanation
 
BACKGROUND:  This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company for renovation of the roof and gutter systems for various Fire Stations under the purview of the Facilities Management Division.  These fire facilities are Fire Station No. 11, 2200 West Case Road; Fire Station No. 32, 3675 Gender Road; and Fire Station No. 31, 5305 Alkire Road.   The contract was formally bid (SA004098).  Legislation was not necessary earlier because the contract did not exceed $20,000.00.  The contract encompasses all buildings under the purview of the Facilities Management Division.
A modification of the contract is necessary as the current roof and gutter systems are in a state of disrepair and have exceeded the life expectancy.  General Maintenance and Engineering Company was chosen to perform the work because it is the Facilities Management Divisions contractor for roof repairs of various building systems under the purview of the Facilities Management.  Therefore it would not be in the best interest of the City to select another vendor to complete this work.  Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested to enable the contractor to complete this project during good weather.
General Maintenance and Engineering Company Contract Compliance No. 31-4188545, expiration date March 7, 2015.  
Fiscal Impact:  The cost of this modification is $72,694.60.  Sufficient funding is available in the Safety Voted Bond Fund.
Title
 
To amend the 2013 Capital Improvement Budget; authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company renovation of the roof and gutter systems for various Fire Stations under the purview of the Facilities Management Division; to authorize the expenditure of $72,694.60 from the Safety Voted Bond Fund and the Gov'l Build America Bond Funds; and to declare an emergency.  ($72,694.60)
Body
 
WHEREAS, to amend the 2013 Capital Improvement Budget; and
WHEREAS, the Facilities Management Division formally bid a contract with General Maintenance and Engineering Company through SA004098; and
WHEREAS, it is necessary to modify said contract for roof repairs for various Fire Stations under the purview of the Facilities Management Division; and
 
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with General Maintenance and Engineering Company for renovation of the roof and gutter systems for various Fire Stations under the purview of the Facilities Management Division, so that the contractor will be able to complete this project during good weather, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1.  That the 2013 Capital Improvement Budget be amended as follows:  
Fund 746
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fire Facility Renovation 340103-100000 (Voted Carryover)      $51,664|$52,705|$1,041
 
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fire Facility Renovation 340103-100000 (Voted Carryover)      $9,916|$55,796|$45,880
 
SECTION 2.  That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company for renovation of the roof and gutter systems for various Fire Stations under the purview of the Facilities Management Division.  
SECTION 3.  That the expenditure of $72,694.60, or so much thereof as may be necessary in regard to the action authorized in SECTION 2, be and is hereby authorized and approved as follows:
 
Dept. /Div: 30-04|Fund 746|Project 340103-100000|OCA Code 710103|Object Level 03: 6670|Amount $52,704.64
AND
Dept./Div: 30-04|Fund: 701|Project 340103-100000|OCA Code 711103|Object Level 03: 6670|Amount $19,989.96
 
                                                                                                        TOTAL                                 $72,694.60                        
                                     
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.