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File #: 1453-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/10/2013 In control: Finance Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize and direct the City Treasurer to enter into contract for armored car services with Brink's Inc.; to authorize the expenditure of $57,000.00 from various funds within the city; to waive competitive bidding; and to declare an emergency. ($57,000.00)
Attachments: 1. ORD1453-2013bidwaiver
Explanation
 
BACKGROUND:  
The City Treasurer and other city agencies require armored car services to pick up and deliver deposits on a daily basis.  On May 3, 2013 a request for quotation SA004947 for armored car services was issued by the City Treasurer's Office which advertised and solicited competitive bids in accordance with Section 329.06.  Seven (7) bids were solicited; one (1) bid was received.  The bid pricing was based on specifications that included a schedule of pickups and deliveries for four city agencies and the Municipal Court Clerk's Office.  The schedule originally requested by the Municipal Court Clerk was changed after the bid was received.  As a result, a waiver of competitive bidding is required.   
 
The Treasurer's Office wishes to award the contract for armored car services, subject to City Council approval, to Brink's, Inc.  The contract is for a period of one year, beginning August 1, 2013 through July 31, 2014 with options for renewal of four one-year periods.
 
Contract Compliance: Brink's, Incorporated, 362478302, expires May 29, 2015
 
This ordinance is being submitted as an emergency because, without emergency action, safe and secure deliveries of the city's deposits will be interrupted.
FISCAL IMPACT: Funding for these services is budgeted and available in various agencies throughout the city.
 
Title
 
To authorize and direct the City Treasurer to enter into contract for armored car services with Brink's Inc.; to authorize the expenditure of $57,000.00 from various funds within the city; to waive competitive bidding; and to declare an emergency. ($57,000.00)
 
Body
 
WHEREAS, the City Treasurer solicited formal bids on May 3, 2013 for which only one bid was received; and
 
WHEREAS, the specifications for pickup and delivery, on which the bid was based, was changed at the request of the Municipal Court Clerk, necessitating a bid waiver; and
 
WHEREAS, as armored car services are necessary to ensure the safe and secure delivery of city deposits, this legislation is being submitted for consideration as an emergency measure; and
 
WHEREAS, the City Treasurer's Office wishes to enter into contract with Brink's Inc. for the period August 1, 2013 through July 31, 2014; now, therefore,
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the City Treasurer be and is hereby authorized and directed to enter into a contract for provision of armored car services with Brink's Inc. for the period August 1, 2013 through July 31, 2014.
 
SECTION 2. That the expenditure of $57,000.00, or so much thereof as may be necessary, is hereby authorized, as follows:
 
Division: 5101 | Fund: 285 | OCA: 511139 | Object level one:  03 | Object level three code: 3395 | Amount: $10,000.00 | Recreation and Parks
 
Division: 2601 | Fund: 010 | OCA: 260166 | Object level one:  03 | Object level three code: 3395 | Amount: $10,000.00 | Municipal Court Clerk
 
Division: 6009 | Fund: 600 | OCA: 602318 | Object level one:  03 | Object level three code: 3395 | Amount: $15,000.00 | Division of Power and Water
 
Division: 5910 | Fund: 268 | OCA: 268101 | Object level one:  03 | Object level three code: 3395 | Amount: $12,500.00 | Parking
 
Division: 4301 | Fund: 240 | OCA: 430386 | Object level one:  03 | Object level three code: 3395 | Amount: $9,500.00 | Development Services
 
SECTION 3.  That in accordance the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Section 329.06 of the Columbus City Code.
 
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.