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File #: 1454-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/10/2013 In control: Public Safety & Judiciary Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize and direct the City of Columbus Director of Finance and Management to enter into a contract with Vance’s Law Enforcement for Ballistic Body Armor and Helmets, to authorize the expenditure of $111,679.88 from the General Fund, to waive the provisions of competitive bidding, and to declare an emergency.($111,679.88)
Attachments: 1. Ordinance 1454-2013 Docs.
Explanation
 
BACKGROUND: The ballistic vests, rifle rated ballistic plates, and tactical helmets used by the Division of Police's S.W.A.T. Unit, as well as the IN/TAC Unit's ballistic equipment, are in need of replacement for the safety of officers.  S.W.A.T. officers performed a wear test with products from three suppliers, including Diamondback, Survival Armor, and Pro-Tech Tactical.  It was determined that Pro-Tech Tactical through Vance's Law Enforcement provided the best product.  This ordinance will authorize the Director of Finance and Management to enter into a contract with Vance's Law Enforcement for the amount of $111,679.88 for the purchase of ballistic equipment for the SWAT and IN/TAC personnel.
 
BID INFORMATION:  The Division of Police is requesting a bid waiver because both items that the Division is seeking to replace, the tactical body armor and ballistic helmets, have been discontinued and are not on the current uniform contract. The Purchasing Office is moving forward with a uniform bid in the next six months and will add this type of body armor in said bid; however, the need for the equipment is immediate.  Pro-Tech Tactical equipment can be purchased from Vance's per pricing listed on the Ohio State Term Schedule #800234.
 
FISCAL IMPACT:  This ordinance authorizes an expenditure of $111,679.88 from the 2013 General Fund for the purchase of tactical body armor and ballistic helmets for the Division of Police.  Funds are available in the Division's 2013 General Fund Uniform Budget.
 
CONTRACT COMPLIANCE: 54-2072038, expires 02/08/2014
 
EMERGENCY DESIGNATION: It is in the best interest of the City to waive the provisions for competitive bidding, and to declare an emergency to replace the City of Columbus Police's Divisions tactical body armor to keep the officers safe as they continue to do their duties.
 
Title
 
To authorize and direct the City of Columbus Director of Finance and Management to enter into a contract with Vance's Law Enforcement for Ballistic Body Armor and Helmets, to authorize the expenditure of $111,679.88 from the General Fund, to waive the provisions of competitive bidding, and to declare an emergency.($111,679.88)
 
Body
 
WHEREAS, the City of Columbus, Division of Police is in need of tactical body armor and ballistic helmets, and
 
WHEREAS, funding for this equipment is budgeted in the Division of Police 2013 General Fund operating budget, and
 
WHEREAS, it is in the best interest of the City that competitive bidding be waived for this purchase; and
 
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the City of Columbus Director of Finance and Management to enter into contract with Vance's Law Enforcement for the purchase of tactical body armor for the preservation of the public health, peace, property, safety and welfare; now, therefore
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
 
SECTION 1. That the City of Columbus Director of Finance and Management be and is hereby authorized and directed to enter into contract with Vance's Law Enforcement to purchase tactical body armor and ballistic helmets per pricing on the State of Ohio Term Schedule #800234.
 
SECTION 2. That the expenditure of $111,679.88, or so much thereof as may be needed, is hereby authorized as follows
 
DIV 30-03|FUND 010|OBJ LEV (01) 02|OBJ LEV (03) 2221|OCA# 300723|AMOUNT $73,756.28
 
DIV 30-03|FUND 010|OBJ LEV (01) 02|OBJ LEV (03) 2221|OCA#330702|AMOUNT $37,923.60
 
SECTION 3.  That in accordance with Section 329.27 of Columbus City Code, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
 
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves or vetoes the same.