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File #: 1477-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/11/2013 In control: Public Service & Transportation Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To authorize the Director of Public Service to modify and increase a contract with Griffin Pavement Striping Inc., and to provide for the payment of construction administration and inspection services in connection with the Bikeway Development - Pavement Marking, Signage, and Spot Improvements projects contract modification; to authorize the expenditure of up to $100,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($100,000.00)
Explanation
1.  BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the construction contract with Griffin Pavement Striping, Inc. for the Bikeway Development - Pavement Marking, Signage, and Spot Improvements project in the amount of up to $87,000.00 and to provide for additional construction administration and inspection services in the amount of $13,000.00.  Total legislated amount is $100,000.00.
The contractor has completed the curb ramp work at Dublin Rd & Olentangy Trail and King Ave & Olentangy Trail.  Shared-lane markings have been installed on Greenlawn Ave, Whittier St, Mound St, Main St, Front St, and Civic Center Dr.  Sign work for the entire project is nearly complete.
     
Work to be performed as part of this modification includes, but not limited to, installing Share the Road signs and shared-lane markings on Gay St between Front St and Cleveland Ave; installing pavement markings, signs, and flexible posts on W Broad St between Hague Ave and I-70; installing bicycle detector markings at 31intersections throughout the City; installing 25 bike racks supplied by the City at 12 locations throughout the City; and installing bike corrals at three (3) locations throughout the City.
The additional work could not have been anticipated because at the time the contract was bid out, the traffic control work on Gay St and W Broad St was not designed, the bicycle detector marking locations had not been determined, and the bike rack and corral locations had not been sufficiently vetted. Now that the additional work is ready for construction, total cost of the work is too small for an effective bidding process.
 
Original contract amount:  $178,785.09 (Ordinance 2786-2012, City contract number EL0132824).
Modification no. 1 amount:        $87,000.00
Total contract amount, including this contract modification:  $265,785.09
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Griffin Pavement Striping, Inc.  
 
2.  CONTRACT COMPLIANCE
The contract compliance number for Griffin Pavement Striping, Inc. is 3113396261 and expires 6/19/14.
3.  FISCAL IMPACT
Funds in the amount of $100,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service.  
 
4. EMERGENCY DESIGNATION.
Emergency action is requested in order to allow this work to begin at the earliest possible time this construction season and to allow the improvements to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To authorize the Director of Public Service to modify and increase a contract with Griffin Pavement Striping Inc., and to provide for the payment of construction administration and inspection services in connection with the Bikeway Development - Pavement Marking, Signage, and Spot Improvements projects contract modification; to authorize the expenditure of up to $100,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency.  ($100,000.00)
Body
WHEREAS, Department of Public Service is engaged in the Bikeway Development - Pavement Marking, Signage, and Spot Improvements contract; and
WHEREAS, the original contract no. EL0132824 was authorized by ordinance no. 2786-2012; and
WHEREAS, this ordinance authorizes additional funding in the amount of $87,000.00 for, but not limited to, installing Share the Road signs and shared-lane markings on Gay St between Front St and Cleveland Ave; installing pavement markings, signs, and flexible posts on W Broad St between Hague Ave and I-70; installing bicycle detector markings at 31intersections throughout the City; installing 25 bike racks supplied by the City at 12 locations throughout the City; and installing bike corrals at three (3) locations throughout the City; and
WHEREAS, it is necessary to provide additional funds in the amount of $13,000.00 for construction administration and inspection; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the funding should be authorized immediately to allow this work to begin at the earliest possible time this construction season and to allow the improvements to be available to the public for the highest provision of vehicular and pedestrian safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
 
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1.  That the Director of Public Service be and is hereby authorized to modify and increase the contract with Griffin Pavement Striping, Inc., 2383 Harrison Road, Columbus, Ohio, 43204 for the Bikeway Development - Pavement Marking, Signage, and Spot Improvements project in the amount of $87,000.00 or so much thereof as may be needed; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $13,000.00.
SECTION 2.  That for the purpose of paying the cost of the contract and inspection, the sum of $100,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bond Funds, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount  
704 / 540002-100007 / Bikeway Development - Signage Replacement / 06-6631 / 740207 / $69,600.00
704 / 540002-100026 / Bikeway Development - Pavement Markings / 06-6631 / 740226 / $17,400.00
 
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100007 / Bikeway Development - Signage Replacement / 06-6687 / 740207 / $10,400.00
704 / 540002-100026 / Bikeway Development - Pavement Markings / 06-6687 / 740226 / $2,600.00
SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
 
SECTION 4.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5.  That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.