Explanation
BACKGROUND: This ordinance is for the option to purchase Paint & Paint Supplies for all City agencies. The term of the proposed option contract is through October 30, 2015. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on March 28, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA004851; 108 bids were solicited (MBE:11; FBE:2); Five (5) bids were received (MBE:0; FBE:0). The contract(s) will provide City agencies with the ability to purchase paint and paint supplies of highest quality and standard that are available to maintain facilities and meet other needs for various City agencies. Some paints available on the contract are "environmental friendly" products and are listed on the Master Painters Institute (MPI) green approved products list.
The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidder as follows:
Glidden Professional: CC# 232127291 (expires: 9/22/2012)
See-Bee Distributing.: CC# 341595736 (expires: 4/8/2015)
Total Estimated Annual Expenditure: $70,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Agencies will be required to obtain approval to expend from their own appropriation.
Title
To authorize the Finance & Management Director to enter into two (2) UTC contracts for the option to purchase Paint & Paint Supplies with Glidden Professional and See-Bee Distributing , to authorize the expenditure of two (2) dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 28, 2013 and selected the lowest, responsive, responsible and best bids. Ten bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public and 4) providing cooperative contracting opportunities with other local governmental entities and quasi-governmental entities; and
WHEREAS, paint and paint supplies are used to maintain facilities and meet other needs for various City agencies, as part of an effort to purchase products, which represent a lesser impact to public health and the environment than competing products; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into two (2) contracts for an option to purchase Paint & Paint Supplies to ensure uninterrupted supply of materials, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for an option to purchase Paint & Paint Supplies through October 30, 2015 with the option to extend for one (1) additional year in accordance with Solicitation SA004851;
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:
Glidden Professional: Group 1 and 2. ($1.00)
See-Bee Distributing: Group 3, 4, and 5. ($1.00)
SECTION 2. That the expenditure of $2.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2195, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.