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File #: 1513-2013    Version: 1
Type: Ordinance Status: Passed
File created: 6/13/2013 In control: Public Service & Transportation Committee
On agenda: 7/1/2013 Final action: 7/3/2013
Title: To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to appropriate funds within the Street and Highway Improvements Fund; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund, the Public Service Build America Bonds fund, and the Street and Highway Improvements Fund; to authorize the Director of Public Service to modify and increase a contract with Shelly and Sands, Inc., and to provide for the payment of construction administration and inspection services in connection with the Resurfacing - Resurfacing 2012 Package 2 project contract modification; to authorize the expenditure of up to $361,000.00 from the Streets and Highways Bond Fund, the Public Service Govt’l Build America Bonds fund, and the Street & Highway Improvements; and to declare an emergency. ($361,000.00)
Explanation

1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the construction contract with Shelly and Sands, Inc. for the Resurfacing - Resurfacing 2012 Package 2 project in the amount of up to $316,000.00 and to provide for additional construction administration and inspection services in the amount of $45,000.00. Total legislated amount is $361,000.00.

The contractor has completed all work included in the original contract.

Work to be performed as part of this modification includes, but not limited to, resurfacing Dimension Drive, Hutchinson Avenue, Vantage Drive, Huntington Park Drive, High Cross Boulevard, and Horizon Drive, all within the Campus View area. Curb work on Colonel Perry Drive and Fullen Road has been added.

Some of the additional work will be done to streets that will be used for maintaining traffic during the Ohio Department of Transportation’s project at High St. and I-270. Construction is estimated to begin in September 2013. There is not enough time to prepare bid documents, procure new construction services, and complete the work before ODOT’s project begins.

Original contract amount: $6,942,338.81 (Ordinance 1117-2012, City contract number EL012951).
Modification no. 1 amount: $316,000.00
Total contract amount, including this contract modification: $7,258,338.81

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.

2. CONTRACT COMPLIANCE
The contract compliance number for Shelly and Sands, Inc. is 314351261 and expires 1/23/14.

3. FISCAL IMPACT
Funds in the amount of $361,000.00 are available for this project in the Streets and Highways Bond Fund, No.704, the Public Service Govt’l Build America Bonds fund, No. 746, and the Street & Highway Improvements Fund, No. 766 within the Department of Public Service. An amendment to the 2013 Capital Improvements fund is necessary for the pu...

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