Explanation
The Department of Public Utilities entered into a contract with Resource International, Inc. to provide Oracle WAM Database and System Administration Services for the Department of Public Utilities. The project scope entails administration of the Department of Public Utilities' "Work and Asset Management (WAM)" system with a full enterprise license. The goal is to leverage the Department's mission critical data and systems in order to empower them to provide service to their customers that are more proactive, transparent, and data driven. The consultant will provide database administration and system administration duties, and facilitate performance tracking and reporting. This contract is the result of a Request for Proposal received on January 28, 2011. The original contract covers a five-year period with each phase subject to review and approval by the City Council, the Mayor, and the Auditor's certification of funds.
This is the second modification of the contract and will add funding in 2013 and fund Phase 3 as defined in the original proposal. All terms and conditions of the original agreement remain in full force and effect.
SUPPLIER: Resource International, Inc. 31-0669793, expires May 23, 2014
Resource International, Inc. holds FBE status.
1. Amount of additional funds: The amount of additional funds needed for Phase 3 is $250,000.00. The original contract ("Phase 1") was established for $300,000.00. The first modification of contract ("Phase 2") was established for $154,460.00. This modification would ADD $250,000.00 to the contract total cost of $704,460.00. The need for increased funding is to cover anticipated contract billings from December 1, 2013 through November 30, 2014.
2. Reason additional needs were not foreseen: The need for additional funds was foreseen and is outlined in the original agreement and identified as Phase 3. This legislation is to encumber the funds required for Phase 3.
3. Reason other procurement processes not used: The same exact service is required as originally proposed. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $250,000.00 is needed and budgeted for this service.
The following amounts were encumbered for similar services:
2012: $69,352.54 Division of Power and Water; $85,107.46 Division of Sewerage and Drainage
2011: $134,700.00 Division of Power and Water; $165,300.00 Division of Sewerage and Drainage
Title
To authorize the Director of Public Utilities to enter into a planned modification with Resource International, Inc. for Oracle WAM Database and System Administration Services for the Department of Public Utilities, to authorize the expenditure of $15,250.00 from the Electricity Operating Fund, $97,000.00 from the Water Operating Fund, $108,750.00 from the Sewer System Operating Fund and $29,000.00 from the Stormwater Operating Fund ($250,000.00).
Body
WHEREAS, the Department of Public Utilities has a contract with Resource International, Inc., for Oracle WAM Database and System Administration Services, and
WHEREAS, a need exists to provide administration of the Department's "Work and Asset Management (WAM)" system with a full enterprise license, with the goal to leverage the Department's mission critical data and systems in order to empower them to provide service to their customers that are more proactive, transparent, and data driven. The consultant will provide database administration and system administration duties, and facilitate performance tracking and reporting, and
WHEREAS, the vendor has agreed to provide these additional services as part of the Phase 3 modification as outlined under the terms of the original contract; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director be and is hereby authorized and directed to modify and increase EL013664 in order to implement this modification with Resource International, Inc. Total amount of modification #2 is ADD $250,000.00. Total contract amount including all modifications is $704,460.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $250,000.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund No. 550-Electricity
OCA 600023
Object Level 1: 03
Object Level 03: 3336
Amount: $15,250.00
Fund No. 600-Water
OCA 600049
Object Level 1: 03
Object Level 03: 3336
Amount: $97,000.00
Fund No. 650-Sewers
OCA 600056
Object Level 1: 03
Object Level 03: 3336
Amount: $108,750.00
Fund No. 675-Stormwater
OCA 600065
Object Level 1: 03
Object Level 03: 3336
Amount: $29,000.00
TOTAL: $250,000.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.