Explanation
BACKGROUND:
This legislation authorizes the appropriation and expenditure of $15,000.00 from the Jobs Growth Initiatives Fund and authorizes the Director of the Department of Technology to enter into a grant agreement with The Martin Luther King Jr. Performing and Cultural Arts Complex (King Arts Complex) to expend these funds from the Jobs Growth Initiatives Fund for the purpose of acquisition and installation of needed equipment and resources.
The King Arts Complex exists to enrich and improve the quality of life in the community by preserving, presenting, promoting and fostering the contributions of African Americans through creative expression and education. The King Arts Complex opened in 1987 and is the only multi-disciplinary non-profit arts facility in Ohio providing year round educational, performing arts and cultural arts programs celebrating the contributions of African Americans.
For the Complex to continue to effectively and efficiently meet its mission of enriching the community, an assessment of the agency's technology needs was conducted. Based on the resulting assessment, which was developed using a five year implementation model, it is immediately necessary to make a critical upgrade to the Complex's technology infrastructure. This legislation seeks to provide funding not to exceed $15,000.00 for the acquisition and installation of needed technology capital investments recommended in the Zero to Six Months Plan of the King Arts Complex Information Technology Assessment Report.
Columbus City Council created the Jobs Growth Initiatives Fund for the purpose of actively seeking key job creation investment opportunities that employ Columbus workers and strengthen the City's income tax revenues to pay for critical city services. These funds, which will be administered by the City's Department of Technology, will be used specifically for the strategic technology investment. City Council deems program an appropriate use of $15,000.00 of General Fund monies.
EMERGENCY:
This legislation is presented as an emergency in order establish the contract/purchase order to assist the organization in a timely manner.
FISCAL IMPACT:
The total cost of this ordinance is $15,000.00, with funding coming from the Jobs Growth Initiatives Fund, Fund 015.
CONTRACT COMPLIANCE NUMBER:
Vendor: The King Arts Complex (Martin Luther King Jr. Performing and Cultural Arts Complex); C.C#: 23-7065803 - 003;
Title
To authorize the Director of the Department of Technology to enter into a grant agreement with The Martin Luther King Jr. Performing and Cultural Arts Complex (King Arts Complex) for the acquisition and installation of needed equipment and resources; and to authorize the appropriation of $15,000.00 from the unappropriated balance of the Jobs Growth Initiatives Fund to the Department of Technology; to authorize the expenditure of $15,000.00 from the Jobs Growth Initiatives Fund; and to declare an emergency. ($15,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into a grant agreement with The King Arts Complex and to authorize the appropriation of $15,000.00 from the unappropriated balance of the Jobs Growth Initiatives Fund; it is the desire of Columbus City Council to appropriate funds from the unappropriated balance of the Jobs Growth Initiatives Fund and to direct the Director of Technology to enter into a grant agreement with The King Arts Complex located at 867 Mt. Vernon Avenue; and
WHEREAS, the grant agreement will fund the acquisition and installation of various technology-related equipment as recommended in the Zero to Six Months Plan of the King Arts Complex Information Technology Assessment Report; and
WHEREAS, as part of the grant agreement, The King Arts Center agrees to obtain the most recent roster of approved technology-related contractors from the City; solicit bids from five of the approved contractors, two of which must be Female/Minority Business Enterprises. Selection factors will include price (bids within 15% of the cost estimates), experience as a contractor and experience in managing technology-related installation projects. The submission for Department of Technology approval must indicate the contractor(s) selected. All selections and the reasons for them must be documented; and
WHEREAS, as part of the grant agreement, The King Arts Center agrees to fulfill all remaining recommendations of the Zero to Six Months Plan of the King Arts Complex Information Technology Assessment Report by establishing 1) a Server Security Policy, 2) a Workstation Use Policy, 3) a Wireless Communication Policy, 4) a Router Security Policy, and 5) a Data Backup Plan; and
WHEREAS, an emergency exists in that it is immediately necessary to appropriate and expend funds to support the efforts of The King Arts Complex, and for the preservation of the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into contract with the The King Arts Complex (Martin Luther King Jr. Performing and Cultural Arts Complex) for the purpose of acquisition and installation of needed equipment and resources, in the amount of $15,000.00.
SECTION 2. That from the unappropriated monies in the Job Growth Fund, Fund 015, and from all monies estimated to come into said Fund from any and all sources for the period ending December 31, 2013, the sum of $15,000.00 is hereby appropriated to the Department of Technology, Division No. 47-02, Object Level One-03, Object Level Three-3337, OCA Code 470224.
SECTION 3. That for the purpose stated in Section 1, the expenditure of $15,000.00 or so much thereof as may be necessary, be and is hereby authorized to be expended from the Department of Technology, Division No. 47-02, Jobs Growth Fund, Fund 015, Object Level One-03, Object Level Three-3337, OCA Code 470224.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.