City of Columbus - File #: 1365-2013

• File #: 1365-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/29/2013
• In control: Technology Committee
• On agenda: 7/15/2013
• Final action: 7/18/2013
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual agreement with Telvent USA LLC, for ArcFM software maintenance and support of the ArcFM software solutions utilized by DPU in support of their GIS applications; to authorize the Director of Technology to enter into an agreement with Telvent to purchase new ArcFM software and associated training services, to be utilized by the Department of Technology in tracking the City’s fiber assets using GIS technology; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $4,732.20 from the Department of Technology, Internal Service Fund and $35,977.00 from Information Services Division, Capital Improvement Bonds Fund; and to declare an emergency. ($40,709.20)

Date	Ver.	Action By	Action	Result
7/18/2013	1	CITY CLERK	Attest
7/16/2013	1	MAYOR	Signed
7/15/2013	1	COUNCIL PRESIDENT	Signed
7/15/2013	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to renew an annual agreement with Telvent USA LLC, for ArcFM software maintenance and support. The original agreement (ED044943) was entered into on October 26, 2011 between Telvent Miner & Miner, Inc. and DPU. That agreement was renewed and assigned to Telvent USA by authority of ordinance 1406-2012, passed July 9, 2012, through purchase order EL013391. This renewal will provide software maintenance and support services for the period August 6, 2013 through August 5, 2014 at a cost of $4,732.20.

This ordinance will also authorize the Director of the Department of Technology to enter into an agreement with Telvent to purchase new ArcFM software with associated training services, to be utilized by the Department of Technology in tracking the City’s fiber assets using GIS technology. The cost of this purchase is $35,977.00, which includes $24,300.00 for software licenses and $11,677.00 for associated training services.

This ordinance also requests approval to continue services provided by Telvent USA LLC, in accordance with sole source procurement provisions of Section 329 of the Columbus City Code. It has been determined Telvent USA LLC is the sole source of licensing, maintenance and support, and training services for ArcFM software solutions, and does not utilize re-sellers for this purpose.

EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.

FISCAL IMPACT:
In 2011 and 2012, $4,123.42 (ED044943) and $4,732.20 (EL013391) respectively were expended with Telvent Miner & Miner, Inc. and DOT/DPU, for the provision of maintenance and support ArcFM software solutions. The cost for the 2013 renewal agreement for the annual maintenance and support of the ArcFM software solutions utilized by DPU in suppor...