Explanation
BACKGROUND: The Central Ohio Data Sharing Initiative was awarded funds through the FY 2007 COPS Technology Program (pursuant to Ordinance #1607-2007) for the purchase of standardized hardware/software, including a web-based mugshot system. As part of this grant program and by authorization of Ordinance #0604-2009, the city purchased the Mugshot Database System with a 3 year maintenance agreement on behalf of the Division of Police. The three year maintenance agreement has ended and the City of Columbus, Division of Police is in need of a 2 year maintenance and support agreement at the cost of $56,290.00. DataWorks Plus is a sole source provider for the maintenance and support of the Mugshot Database System. This ordinance authorizes the City of Columbus Director of Public Safety to enter into contract with DataWorks Plus for a 2 year maintenance and support agreement for the Mugshot Database System.
BID INFORMATION: This maintenance and support agreement was not bid out because DataWorks Plus is a sole source provider of these services due to the fact that it has proprietary rights to the Digital PhotoManager, WebWorks, and FR Template Management Software. These items are the hardware and software that comprise the Mugshot Database System and for which DataWorks will be providing maintenance and support.
FISCAL IMPACT: The funding for this maintenance and support agreement has already been appropriated and authorized by Ordinance 1011-2013 passed on 5/15/2013.
CONTRACT COMPLIANCE: 57-1104887, expires 6/21/15
Emergency Designation: Emergency legislation is necessary in order to continue the maintenance and support of the Mugshot Database system through January 31, 2015.
Title
To authorize and direct the City of Columbus Director of Public Safety to enter into contract with DataWorks Plus for the services of maintenance and support for the Mugshot Database system for the Division of Police in accordance with the provisions of sole s...
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