Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a modification of the professional services with for General Engineering Services with R.W. Armstrong & Associates, Inc. for the Division of Sewerage and Drainage (Sanitary and Storm Water). This modification is for storm and sanitary sewer design services, surveying, easement preparation and any other general design services as needed by the SSES, SMOC and TE Sections of the DOSD in the years 2011-2013.
This Ordinance authorizes an expenditure of $200,000.00 from Sanitary Sewers and $100,000.00 from Storm Water for a total expenditure of $300,000.00 from the capital improvements funds from Division of Sewerage and Drainage.
1.2. Amount of additional funds to be expended: $300,000.00
Original Contract Amount: $ 300,000.00
Modification 1: $ 300,000.00
Total (Orig. + Mods. 1) $ 600,000.00
1.3. Reasons additional goods/services could not be foreseen:
The original contract executed through Ordinance No. 0597-2011, allows for multi-year agreement and this modification was anticipated.
1.4. Reason other procurement processes are not used:
This contract modification is an annual extension of emergency (on-call) engineering services, which are bid out under the typical RFP/SOQ process on a three-year cycle.
1.5. How cost of modification was determined:
The cost of this modification was determined by the anticipated annual needs of DOSD for emergency (on-call) engineering services.
2. Procurement Information: The Division advertised for Requests for Proposals on the City of Columbus's vendor Services' website and in the City Bulletin in accordance with the provisions of Section 329.14 of the Columbus City Code. The evaluation criteria for this contract included: 1. proposal quality, 2. project schedule, 3. environmentally preferable offeror, and 4. local workforce. The bid date for the Requests for Proposals (RFP's) was December 17, 2010. Fifteen (15) proposals were submitted for evaluation:
3. Contract Compliance No: 35-1062227-001 | MAJ | Expires 07/27/13
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
4. Emergency Designation: Emergency designation is not requested at this time.
5. Economic / Environmental Impact: This project will mitigate sewer systems emergencies and potentially minimize social and environmental impacts.
6. Fiscal Impact: This legislation authorizes the expenditure of $200,000.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664.There is sufficient cash and authority within the Storm Recovery Zone Super Build America Bonds Fund for Stormwater's portion of these expenditures.
Title
To authorize the Director of Public Utilities to execute a planned modification of professional engineering services agreement with R.W. Armstrong & Associates, Inc. in the amount of $300,000 for General Engineering Services for the Division of Sewerage and Drainage; to expend $200,000.00 from the Sanitary Sewer General Obligation Bond Fund; and to expend $100,000.00 from the Storm Recovery Zone Super Build America Bonds Fund; ($300,000.00)
Body
WHEREAS, Contract No. EL011810 was authorized by Ordinance No. 0597-2011, as passed by Columbus City Council onMay 16th, 2011; was executed by the Director 06/21/11; approved by the City Attorney 06/28/11; for purposes of authorizing the Director of Public Utilities to enter into a contract for professional services with R.W. Armstrong & Associates, Inc., for the 2011-2013 General Engineering Services (GES) agreement; and
WHEREAS, this modification is for storm and sanitary sewer design services, surveying, easement preparation and any other general design services as needed by the SSES, SMOC and TE Sections of the DOSD in the years 2011-2013; and
WHEREAS, it is necessary for City Council to authorize the expenditure of $200,000.00 funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary for City Council to authorize the expenditure of $100,000.00 funds from the the Storm Recovery Zone Super Build America Bonds Fund, Fund 677; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the aforementioned professional services agreement with R.W. Armstrong & Associates, Inc., for the 2011-2013 General Engineering Services (GES) agreement, at the earliest practical date for the preservation of the public health, peace, property, safety, and; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a planned modification of professional services contract for General Engineering Services with R.W. Armstrong & Associates, Inc., 471 East Broad Street, Suite 2010, Columbus, Ohio 43215; in the amount of $300,000; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities be and hereby is authorized to expend a total of $200,000.00 from the Sanitary Sewer General Obligation Bond Fund for the General Engineering Services Project | Fund 664 | Div. 60-05 | Proj. 650113-100000 | OCA 664113 | Object Level Three 6676.
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $100,000.00 from the the Storm Recovery Zone Super Build America Bonds Fund for the General Engineering Services Project | Fund 677 | Div. 60-15 | Proj. No. 610762-100000 | OCA 677762 | Object Level Three 6682.
SECTION 4. That the said firm, R.W. Armstrong & Associates, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.