Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with MS Consultants, Inc., in the amount of $331,181.81, for the Henderson Road Booster Station Improvements Project, Division of Water Contract No. 2030.
The purpose of this project is to perform comprehensive improvements to renovate the Henderson Road booster station. The Henderson Road booster station was constructed in 1965 and many of its critical components are approaching the end of their expected service life. These improvements are needed to ensure the reliability of the booster station for the future. A business case evaluation (BCE) was conducted and confirmed the need for the improvements to this station.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: By completing this project, the Henderson Road Booster Station will be upgraded with replacement equipment including pumps motors and electrical equipment. This booster station is critical to meet peak demands of the northwest area of the water distribution system. The project will incorporate measures such as energy efficient lighting to reduce the energy demand of this facility.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.12, "Process for awarding professional service contracts exceeding fifty thousand dollars ($50,000.00)". Five Requests for Proposals (RFP's) were received from MS Consultants, Inc., CAD Concepts, Inc., Chester Engineers (Ohio), Stantec Consulting Services, Inc. and URS Corporation - Ohio on April 5, 2013. The evaluation criteria for this contract included: 1. proposal quality, 2. experience of team 3. ability of offerer to perform expeditiously, 4. past performance, 5. environmentally preferable offeror, and 6. local workforce.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to MS Consultants, Inc.
The Contract Compliance Number for MS Consultants, Inc. is 34-6546916 (expires 4/5/14, MAJ). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against MS Consultants, Inc.
4. FUTURE CONTRACT MODIFICATION: A future modification is planned during the construction phase of project for the consultant to provide O&M Ready services. The scope of this work is still to be developed; therefore, the estimated cost of this future modification is not available at this time.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with MS Consultants, Inc. for the Henderson Road Booster Station Improvements Project; for the Division of Water; to authorize a transfer and expenditure up to $331,181.81 from the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($331,181.81)
Body
WHEREAS, five technical proposals for professional engineering services for the Henderson Road Booster Station Improvements Project were received on April 5, 2013; and
WHEREAS, the selection of the firm providing the professional engineering services was performed in accordance with the procedures set forth in Columbus City Code, Section 329.12, "Process for awarding professional service contracts exceeding fifty thousand dollars ($50,000.00)"; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to MS Consultants, Inc.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund for the Henderson Road Booster Station Improvements Project, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Henderson Road Booster Station Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Henderson Road Booster Station Improvements Project with the best, most responsive, and responsible bidder, MS Consultants, Inc., 2221 Schrock Road, Columbus, Ohio 43229; in the amount of $331,181.81; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $331,181.81 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690428-100002 (carryover) | DRWP Cap Inc.-Recarb /Ozon. | 664282 | -$331,181.81
606 | 690473-100006 (carryover) | Henderson Rd. Booster Sta.| 664736 | +$331,181.81
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690428-100002 (carryover) | DRWP Cap Inc.-Recarb /Ozon. | $35,671,485 | $35,340,303 | -$331,182
606 | 690473-100006 (carryover) | Henderson Rd. Booster Sta.| $0 | $331,182 | +$331,182
SECTION 4. That an expenditure up to $331,181.81 is hereby authorized for the Henderson Road Booster Station Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690473-100006 (carryover), OCA Code 664736, Object Level Three 6677.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.